Document Control Specialist- Rail Transit Project

Cornerstone Concilium, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Cornerstone Concilium, Inc. seeks a Document Control Specialist to support a rail transit project.

You will manage electronic document archives, create and maintain project files, and ensure naming conventions are followed according to WMATA standards. This role requires a degree in engineering or related field (or three years of related experience), strong organizational skills, and experience with Procore/Prolog and Microsoft Office.

Qualifications

• Strong organizational skills.
• Experience performing quality control checks on documents.
• Clear verbal and written communication.

Responsibilities

• Support projects by applying proper electronic document archiving procedures.
• Create and maintain project files.
• Follow WMATA file naming convention.
• Assist WMATA and consultants in retrieving documents from archives.
• Perform quality control checks to ensure files are complete, legible, oriented, named, and archived correctly.
• Scan hard copies into digital format and save in the correct WMATA folder.
• Maintain records for as-built, design, standard, as-is drawings, and contract closeout documents.
• Coordinate with project team, contractors, consultants, and Digital Modernization to support closeout and PMSS onboarding.
• Perform additional assignments as directed by the WMATA Task Manager.

Education

Bachelor’s degree in engineering or related field

Three years of related field experience in lieu of degree

Tools

Procore

Prolog

Microsoft Office

Job description

Career Opportunities with Cornerstone Concilium

Careers At Cornerstone Concilium

A great place to work.

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Document Control Specialist- Rail Transit Project

• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Create and maintain projects files;
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure that digital files are:
  • Complete,
  • Legible,
  • Correctly oriented,
  • Named consistently with the WMATA file naming convention, and
  • Archived consistently with the WMATA file directory structure convention.
• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as is drawings, and contract close out documents in accordance with the policies and procedures setforth by the Infrastructure (INFR) Department;
• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
• Perform additional assignments as directed by the WMATA Task Manager.

Background and Experience Required

• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• Experience working with documents, hard copy and digital, and file management;
• Extensive experience with all Microsoft Office applications;
• Strong organizational skills;
• Experience performing quality control checks; and
• Ability to clearly and professionally communicate both verbally and written.

Preferred Qualifications

• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information.
• Familiarity with preparing operational procedures; and
• Experience working with eBuilder, Procore, or similar applications.