Document Control Specialist: Invoicing, Filing & Audits

PJ Trailers; Sumner (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

PJ Trailers in Sumner, TX seeks a detail‑oriented Document Control Specialist to invoice, categorize, file, and retrieve documents using organized systems. You will maintain records and logs of document retrievals and updates while supporting the sales and administrative teams.

The role requires at least 1 year of administrative or invoicing experience, proficiency with Microsoft Office, and the ability to follow SOPs in a fast-paced office setting.

Qualifications

• Detail oriented and customer focused.
• Willingness to learn and adapt in a fast-paced environment.
• Follow rules and standard operating procedures.

Responsibilities

• Invoicing repetitively and accurately, crediting and emailing scans.
• Check for duplicate documents and resolve missing/incorrect information.
• Assist with audits, inventories and research.
• Handle routine scheduling, photocopying, and document preparation.
• Assist Sales with invoicing, credits and documentation needs.
• Answer calls and emails from customers, resolving issues.
• Complete MSOs, affidavits and NAFTA paperwork.

Skills

Detail orientation

Customer focus

Information seeking

Willingness to learn

Team collaboration

Education

High School or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

PJ Trailers in Sumner, TX seeks a detail‑oriented Document Control Specialist to invoice, categorize, file, and retrieve documents using organized systems. You will maintain records and logs of document retrievals and updates while supporting the sales and administrative teams.

The role requires at least 1 year of administrative or invoicing experience, proficiency with Microsoft Office, and the ability to follow SOPs in a fast-paced office setting.