Document Control & Invoicing Specialist

Pj-Trailers; Sumner (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

Pj-Trailers is seeking a diligent Document Control Specialist to invoice, categorize, file, and retrieve documents using established systems. You will maintain both physical and electronic records, distribute new documents, and discard obsolete files in a fast-paced office setting.

Responsibilities include invoicing with minimal errors, assisting audits, and supporting the Sales Department with documentation. Strong MS Office skills and a detail-oriented mindset are essential to succeed.

Qualifications

• Must be detail oriented with a focus on accurate data entry.
• Experience with MS Office is required.
• Ability to learn new software and procedures quickly.

Responsibilities

• Invoicing repetitively and accurately.
• File and categorize documents; maintain logs.
• Assist with audits and inventories.
• Answer customer calls and emails; resolve issues.
• Prepare presentations and schedule meetings.
• Process MSOs, affidavits, and NAFTA paperwork.
• Follow standard operating procedures.

Skills

Detail oriented

Customer focus

Information seeking

Willingness to learn

Follow SOPs

Education

High School diploma or equivalent

One year administrative or invoicing experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Pj-Trailers is seeking a diligent Document Control Specialist to invoice, categorize, file, and retrieve documents using established systems. You will maintain both physical and electronic records, distribute new documents, and discard obsolete files in a fast-paced office setting.

Responsibilities include invoicing with minimal errors, assisting audits, and supporting the Sales Department with documentation. Strong MS Office skills and a detail-oriented mindset are essential to succeed.