Project Coordinator

Quanta Infrastructure Solutions Group, LLC; Maine; On-site; USD 41,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement plan

Comprehensive health coverage

Paid time off (PTO)

Holiday pay

Employee assistance program (EAP)

Professional development

Tuition assistance

Pet insurance

Employee discount program

Job summary

Quanta Government Solutions seeks an entry-level Project Coordinator I to support engineering teams focused on transmission line and substation design. You will help keep documentation, communication, and workflows organized so technical work proceeds smoothly.

This role embeds with project teams, handling meeting logistics, document control, schedules, budgets, and QA/QC support, with opportunities to learn Procore, SharePoint, and Office tools while developing professional proficiency in the

Qualifications

• High School Diploma or equivalent.
• 1+ years of related administrative or technical experience, or 2+ years as a Project Management Administrative Intern (PMAI) or equivalent.
• Strong organizational, written, and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
• Comfort learning new systems quickly and working within defined processes and standards.

Responsibilities

• Prepare meeting agendas, record minutes, and track action items through to closure.
• Coordinate internal and client communications and drive follow-up on open items.
• Attend project meetings and clearly communicate task progress, needs, obstacles, and timelines.
• File key project correspondence and maintain traceability of decisions and approvals.
• Maintain project documentation with the help of document control in Procore, Autodesk Vault, SharePoint, Microsoft Teams, and related systems.
• Assist in compiling construction packages and preparing transmittals.
• Coordinate with internal team members and clients on document control and construction package organization.
• Perform document audits to verify project compliance with QA/QC processes.

Skills

Strong organizational

Written communication

Verbal communication

Ability to manage multiple priorities

Education

High School Diploma or equivalent

Associate’s degree or higher

Tools

Microsoft Office

Microsoft Teams

Procore

SharePoint

Microsoft Project

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

The Project Coordinator I supports project teams within QISG’s Engineering Unit, with a focus on transmission line design, substation design and delivery. This is an entry-level position built to develop technical and procedural proficiency in the engineering industry.

The Project Coordinator owns the organizational success of a project. While the engineering team owns technical outcomes, the Project Coordinator ensures that documentation, communication, and workflows are structured, current, and traceable, so the technical work can move without friction. This role is embedded with project teams and acts as the organizational backbone of project execution.

What You'll Do

Project Coordination & Communication

• Prepare meeting agendas, record minutes, and track action items through to closure.
• Coordinate internal and client communications and drive follow-up on open items.
• Attend project meetings and clearly communicate task progress, needs, obstacles, and timelines.
• File key project correspondence and maintain traceability of decisions and approvals.

Documentation & Document Control

• Maintain project documentation with the help of document control in Procore, Autodesk Vault, SharePoint, Microsoft Teams, and related systems.
• Assist in compiling construction packages and preparing transmittals.
• Coordinate with internal team members and clients on document control and construction package organization.
• Perform document audits to verify project compliance with QISG’s QA/QC processes.

Quality & Deliverables

• Support development of project deliverables such as construction packages, schedules, and QA/QC documentation.
• Support QA/QC documentation tracking and perform non-technical quality reviews of deliverables for accuracy and completeness.
• Develop a working understanding of client standards, deliverable submittal requirements, and project workflows.

Schedule & Budget Support

• Track project schedules, deliverables, and resourcing in coordination with Engineering and Project Managers.
• Support Manager(s) with budget tracking and preparation of month-end financial health memos.
• Develop an understanding of project lifecycle stages; scope, schedule, budget, and resource planning.

Business Unit & Process Support

• Create and maintain internal templates and standard work products.
• Participate in process improvement initiatives, identifying efficiencies and supporting implementation.
• Support file governance and folder structure standards across the business unit.
• Compile budgetary data across projects and develop charts for internal reporting needs.
• Other duties as assigned.

What You'll Bring

Required

• High School Diploma or equivalent.
• 1+ years of related administrative or technical experience, or 2+ years as a Project Management Administrative Intern (PMAI) or equivalent.
• Strong organizational, written, and verbal communication skills.
• Proven ability to manage multiple priorities and follow through on details without prompting.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
• Comfort learning new systems quickly and working within defined processes and standards.

Preferred

• Associate’s degree or higher.
• Experience with Procore, Autodesk Vault, SharePoint, or Microsoft Project.
• Exposure to engineering, construction, utility, or transmission line/substation environments.
• Experience with document control, transmittals, or QA/QC documentation.
• Intermediate Excel skills (pivot tables, charts, formulas) for budget and reporting support.

What You'll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Comprehensive Health Coverage
• Paid Time Off (PTO)
• Holiday Pay
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Pet Insurance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.