Document Control Specialist - Cookietree Bakeries

C.H. Guenther; Salt Lake City (UT); On-site; USD 67,621,000 - 111,975,000; Full time

Benefits offered by this job

Health and disability insurance

Retirement savings options

Flexible spending accounts

Employee assistance programs

Educational assistance

Parental leave

Paid time off

Company-paid holidays

Job summary

C.H. Guenther in Salt Lake City is seeking a Document Control Specialist to ensure documents are up to date, accessible, and compliant with regulatory and company standards.

The role works with multiple departments to guarantee accuracy and integrity of documentation and to oversee the document management system. Responsibilities include implementing storage and destruction policies, evaluating existing systems, ensuring security and revision controls, and staying current on best practices in

Qualifications

• High attention to detail and accuracy in documentation.
• Experience with EDMS and document control processes.
• Knowledge of regulatory compliance requirements.
• Strong communication and collaboration across departments.

Responsibilities

• Maintain up-to-date, accessible documents meeting regulatory standards.
• Collaborate with departments to ensure document accuracy and integrity.
• Oversee document management system cataloging, storage, and access.
• Establish policies on storage, sharing, transmission, and destruction.
• Evaluate and improve document management processes.
• Assist users in accessing electronic content.
• Ensure system security and revision controls.
• Ensure compliance with data security and document management laws.
• Coordinate with staff on new EDMS deployments.
• Stay current on best practices in document management.
• Perform other duties as assigned.

Skills

Attention to detail

Strong communication

Independence

Multitasking

Critical thinking

Team collaboration

Documentation accuracy

Education

Associate degree or equivalent experience

Tools

MS Office

EDMS

Job description

Duties And Responsibilities

• This role involves ensuring that documents are up to date, accessible, and meet the regulatory and company standards.
• The specialist will work closely with various departments to ensure documentation accuracy and integrity.
• Oversee the document management system, ensuring documents are correctly cataloged, stored, and accessible.
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
• Consults with end users to identify problems in accessing electronic content.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company complies with applicable laws and regulations regarding data security and document management.
• Communicates and consults with other staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth transition and minimal disruption.
• Maintains current knowledge of best practices and developments in document management technologies and techniques through participation in professional organizations or conferences, attendance at meetings or workshops, participation in educational programs, and discussions with colleagues.
• Performs other related duties as assigned.

Minimum Job Requirements

Education/Certifications and Experience:

• Associate's degree in a related field, or equivalent work experience
• Minimum of 3 years of experience in document control or a related field, preferably in a regulated industry.
• Knowledge of regulatory compliance requirements.

Knowledge, Skills, And Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• Strong organizational and attention to detail skills.
• Experience with electronic document management systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Strong problem-solving skills and the ability to think critically.
• Demonstrated ability to work collaboratively with cross-functional teams.
• Commitment to maintaining high standards of accuracy and consistency in documentation.

Supervisory Responsibilities

• N/A

Working Conditions And Physical Effort

• Typical work in office environment.
• Work environment occasionally involves light exposure to unusual elements, such as dirt, dust, fumes, extreme temperatures, humidity, darkness, and/or noise as well as physical risks, such as working around mechanical, chemical, and electrical hazards when in our production facilities.

Expectations

• Will demonstrate, promote, and exemplify the Company’s Core Values.

About

At C.H. Guenther, we value transparency in compensation. By providing the salary range for this role, we aim to promote fairness and help candidates make informed choices about their career. The salary range for this role is:

$23.59 - $39.04

Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

C.H. Guenther & Son will never offer or pay a wage or salary that is not compliant with applicable local, state, or federal pay laws, including minimum salary thresholds.

• health and disability insurance
• retirement savings options
• flexible spending accounts
• employee assistance programs
• educational assistance
• parental leave
• paid time off
• company-paid holidays

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer