Document Control Specialist

Cookietree Bakeries; Salt Lake City (UT); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Retirement plan

Flexible spending accounts

Educational assistance

Parental leave

Paid time off

Company holidays

Job summary

C.H. Guenther & Son is seeking a document control specialist to administer and safeguard company information assets, ensuring up-to-date, accessible records compliant with regulations.

You will work cross-functionally to maintain accuracy, oversee the document management system, and implement storage and destruction policies. The role requires an associate degree or equivalent experience with at least 3 years in document control, plus strong organizational, communication, and problem-solving

Qualifications

• Education/Certifications and Experience: Associate's degree in a related field, or equivalent work experience.
• Minimum of 3 years of experience in document control or a related field, preferably in a regulated industry.
• Knowledge of regulatory compliance requirements.

Responsibilities

• Administers document and record control operations, policies, and procedures for secure management and access of company information assets.
• Maintains and enforces security protocols for access, storage, backup, maintenance, reproduction, protection, and disposition of all documents.
• Oversee the document management system, ensuring documents are correctly catalogued, stored, and accessible.
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
• Consults with end users to identify problems in accessing electronic content.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company complies with applicable laws and regulations regarding data security and document management.
• Communicates and consults with other staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth transition and minimal disruption.
• Maintains current knowledge of best practices and developments in document management technologies and techniques through participation in professional organizations or conferences, attendance at meetings or workshops, participation in educational programs, and discussions with colleagues.
• Performs other related duties as assigned.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Problem-solving

Education

Associate's degree or equivalent experience

Tools

Electronic document management systems

Job description

Administers document and record control operations, policies, and procedures for the secure management and access of company information assets. Maintains and enforces security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Evaluates media formats and follows storage requirements to protect and secure records/information.

Duties and Responsibilities

• This role involves ensuring that documents are up to date, accessible, and meet the regulatory and company standards.
• The specialist will work closely with various departments to ensure documentation accuracy and integrity.
• Oversee the document management system, ensuring documents are correctly catalogued, stored, and accessible.
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
• Consults with end users to identify problems in accessing electronic content.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company complies with applicable laws and regulations regarding data security and document management.
• Communicates and consults with other staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth transition and minimal disruption.
• Maintains current knowledge of best practices and developments in document management technologies and techniques through participation in professional organizations or conferences, attendance at meetings or workshops, participation in educational programs, and discussions with colleagues.
• Performs other related duties as assigned.

Minimum Job Requirements

Education/Certifications and Experience: Associate's degree in a related field, or equivalent work experience Minimum of 3 years of experience in document control or a related field, preferably in a regulated industry. Knowledge of regulatory compliance requirements.

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• Strong organizational and attention to detail skills.
• Experience with electronic document management systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Strong problem-solving skills and the ability to think critically.
• Demonstrated ability to work collaboratively with cross-functional teams.
• Commitment to maintaining high standards of accuracy and consistency in documentation.

Supervisory Responsibilities

N/A

Working Conditions and Physical Effort

Typical work in office environment. Work environment occasionally involves light exposure to unusual elements, such as dirt, dust, fumes, extreme temperatures, humidity, darkness, and/or noise as well as physical risks, such as working around mechanical, chemical, and electrical hazards when in our production facilities.

Expectations

Will demonstrate, promote, and exemplify the Company’s Core Values.

At C.H. Guenther, we value transparency in compensation.

By providing the salary range for this role, we aim to promote fairness and help candidates make informed choices about their career.

The salary range for this role is: $23.59 - $39.04 Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

C.H. Guenther & Son will never offer or pay a wage or salary that is not compliant with applicable local, state, or federal pay laws, including minimum salary thresholds.

• We also offer a variety of benefits, including health and disability insurance, retirement savings options, flexible spending accounts, employee assistance programs, educational assistance, parental leave, paid time off, and company-paid holidays.

For additional information about our company, go to www.chg.com.

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer C.H. Guenther is a growing, privately owned corporation that has delivered high quality products, traditional flavors and our just “baked from scratch” taste since 1851.

We are a leading supplier of baked and frozen food products; appetizers, snacks and soups; gravies, sauces and seasonings; biscuits and more for foodservice and consumer markets in North America and Europe.

Our well-loved retail brands such as Pioneer, White Wings, Sun-Bird and Cuisine Adventures have been included at family meals for generations.

With a relentless pursuit of excellence, we develop innovative food solutions and create sustainable value for our people, our customers, and our communities.

We accomplish this by deploying best in class capabilities and being an employer of choice.

We strive for high-performance, with a positive attitude in all that we do.

We are results driven, communicate openly and honestly, value diversity and foster long-term relationships.

Our leaders are committed to nurturing our diverse talent, their ideas, and unique perspectives.

We strive to harness the full potential of our most important resource – our people.

Our heritage is driven by our commitment to the core values of integrity/respect, empowerment, accountability, collaboration, and agility.

Our vision is to nourish society as a transformational leader in the future of food.

Join us in our purpose to create memorable moments through the power of food!