Document Control Specialist

Sundt Construction; Tucson (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Weekly pay

Bonus Eligibility

Employee Stock Ownership Plan (ESOP)

Health Coverage from Day One

Flexible Time Off

Health Savings Credits

Flexible Spending Accounts

Employee Assistance Program

Wellness Programs

Life Insurance

Disability Insurance

Educational Assistance

Sundt Foundation Program

Job summary

Sundt Construction in Tucson, AZ is seeking a detail-oriented document control assistant to manage project documents and records under supervision. You will prepare and route documents, maintain master files, and support electronic/physical filing systems.

Ideal candidates have 3–5 years of experience, strong MS Office skills, and good interpersonal communication. A high school diploma is required, with an associate degree preferred.

Qualifications

• 3–5 years of previous support experience required.
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Must be detailed oriented, have excellent organizational skills and ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Responsibilities

• Assists with document preparation for scanning and removal of staples and paper clips.
• Handles document retrieval requests and assists in document reproduction.
• Maintains master project/drawing/specification files as the repository of design/construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organizes and boxes inactive records for archives, storage, retention and/or destruction.
• Maintains project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files.
• Supports and maintains operation of the Electronic Management and Physical File Structure Systems.

Skills

Document management

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High School Diploma

Associate's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Prolog

ERP systems

Contract Manager

Job description

Job Summary

Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.

Key Responsibilities

• Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• Handles document retrieval requests, and assists in document reproduction .
• Maintains the master project/drawing / specification files as the repository of design /construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Minimum Job Requirements

• 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

• May stoop, kneel, or bend, on an occasional basis
• Must be able to comply with all safety standards and procedures
• Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• Will interact with people and technology frequently during a shift/work day
• Will lift, push or pull objects pounds on an occasional basis
• Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list

• Market Competitive Salary (paid weekly)
• Bonus Eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401K
• Industry Leading Health Coverage Starting Your First Day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee-Owner Perks
• Educational Assistance
• Sundt Foundation - Charitable Employee-Owner's program

NOTICE TO EXTERNAL SEARCH FIRMS Sundt Construction's Talent Acquisition team is the only authorized department to engage with and execute agreements on behalf of the company with external search firms, staffing agencies, and other third-party recruiting partners. Sundt Construction does not accept unsolicited candidate submissions. We will only consider candidates submitted by agencies that have a fully executed agreement with Sundt Construction on file prior to the candidate's submission.

Any candidate submitted without an active, fully executed agreement will not be considered a qualified referral, and Sundt Construction assumes no obligation to pay any placement or recruiting fees. Additionally, any unsolicited resumes submitted to any Sundt Construction employee—including hiring managers or other personnel—will be deemed the property of Sundt Construction without any obligation to the submitting agency.