Doc Control Specialist - Data Center Construction

Sundt Construction

Lockhart (TX)

On-site

USD 48,000 - 64,000

Full time

2 days ago

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Benefits offered by this job

Competitive salary

401K/ESOP

Health coverage

Flexible time off

Wellness credits

HSA options

Employee assistance program

Educational assistance

Charitable employee-owner program

Job summary

Sundt Construction is seeking a document management specialist to oversee site records and project document control. The role supports scanning prep, file maintenance, and electronic/physical library systems under supervision.

Candidates should have 3–5 years of experience with contract management tools, and be proficient in Word, Excel, and Outlook. A high school diploma is required, associate degree preferred. The position emphasizes accuracy and organization.

Qualifications

Must have 3–5 years of previous support experience.
Familiarity with Contract Manager or other contract management tools preferred.
Proficiency with Microsoft Office (Word, Excel, Outlook)
High attention to detail and strong organizational skills required.

Responsibilities

Assist with document preparation for scanning (remove staples, paper clips).
Handle document retrieval requests and assist in document reproduction.
Maintain master project/drawing/specification files as the repository of design/construction documents.
Maintain transmittal logs and records and ensure compliance.
Organize and box inactive records for archives, storage, retention and/or destruction.
Maintain project electronic and physical library records.
Serve as main contact for file maintenance, QC and retrieval of physical files in central library.
Support and maintain operation of the Electronic Management & Physical File Structure Systems.

Skills

Attention to detail

Organizational skills

Multi-tasking

Interpersonal communication

Written and verbal communication

Education

High school diploma

Associate's Degree preferred

Tools

Contract Manager

Prolog

ERP systems

Job description

Job Description

Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.

Job Summary

Key Responsibilities

Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
Handles document retrieval requests, and assists in document reproduction .
Maintains the master project/drawing / specification files as the repository of design /construction documents.
Maintains transmittal logs and records and ensures compliance.
Organize, prepare and box inactive records for archives, storage, retention and/or destruction.
Responsible for maintenance of the project electronic and physical library records.
Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Minimum Job Requirements

3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
Familiarization with Prolog, ERP systems and other related project management software preferred.
Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

May stoop, kneel, or bend, on an occasional basis
Must be able to comply with all safety standards and procedures
Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
Will interact with people and technology frequently during a shift/work day
Will lift, push or pull objects pounds on an occasional basis
Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

About Us

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement

Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

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