Document Control Specialist

Qualus Corporation; Greenville (MS); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

401(k) match

FSA

Parental Leave

Paid Time Off

Holidays

EAP

Job summary

Qualus Corporation is seeking a Document Controls Specialist within its Program Management organization. The role provides administrative and document control support to the Project Director, Project Manager, P/CE, and site CST and QA teams to ensure accurate and complete project documentation.

Responsibilities include maintaining schedules, supporting turnover packages, and contributing to daily/weekly/monthly reporting while upholding project procedures and confidentiality.

Qualifications

• Proficiency in electronic documentation software including MS Word, Excel, SharePoint, and PMIS iDOCS.
• Experience establishing and reviewing document naming/numbering formats per project standards.
• Knowledge of engineering drawing/documentation standards to ensure proper archiving.

Responsibilities

• Develop and maintain Owner's schedules and Integrated Master schedules with contractors and stakeholders.
• Assist monitoring safety, environmental, and quality management; participate in EHS activities.
• Provide input for document reviews and turnover packages.
• Prepare daily logs, weekly reports, and monthly project progress reports.
• Contribute to system walkdowns, punch lists, and turnover between EPC and Owner teams.

Skills

MS Word

MS Excel

MS SharePoint

PMIS iDOCS

Document naming conventions

Document control

Tools

iDOCS PMIS

Job description

Position Overview

Power Your Future with Qualus as a Document Controls Specialist in our Program Management organization. This role will provide administrative support and document control support to Project Director, Project Manager, Project/Commissioning Engineer (P/CE) and site CST and QA team members.

Responsibilities

• Development and maintenance of Owner's schedules and Integrated Master schedules including all contractors and stakeholders.
• Assist in monitoring the safety, environmental, and quality management of the Site Work.Participates in all EHS activities as required by the project team.
• Provide input and support for document reviews.
• Provide input and support for turnover packages.
• Provide input into daily logs, weekly reports, and monthly project progress reports.
• Participate in system walk downs, develop completion punch lists, and ensure accurate and complete documentation of system checkout, compliance checks and turnover between EPC Contractor's Construction and Start-up/Commissioning Teams prior to Owner Substantial Completion.
• Participate in Owners and EPC meetings.
• Assure that turnover packages, initial acceptance, testing, and punch lists for each system are complete and approved.
• Compile System Description Library and System Commissioning index for Owner’s project team and distribute to Project Management.
• Participate in regular meetings with the Owner Project team to inform them of progress and issues.
• Conduct all activities in accordance with the agreed-to Project Procedures.Maintain the confidentiality of the Owner and EPC contractor information.

#LI-MH1

Minimum Qualifications

• Knowledge and proficiency in electronic documentation software and system including MSWord, MSExcel, MSSharePoint, and contractor PMIS iDOCS.
• Experience in setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience and knowledge in engineering drawing and documentation standards (general), nomenclature and engineering disciplines to ensure naming, numbering, and archiving are maintained accordingly.
• Experience in field records review for quality assurance and completeness and the ability to identify document deficiencies for escalation.
• Communication skills to facilitate information and document exchange between contractor(s) and the utility.

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,600 professionals, with offices throughout the U.S. and Canada.

EEO

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Aff ... Statement, click here.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email [e-mail].