Document Control Specialist

Dragados USA, Inc.; Selma (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

An established industry player is seeking a Document Control Specialist to manage and organize crucial project documentation for a high-speed rail initiative in California. This role involves ensuring compliance with industry standards, maintaining version control, and supporting training efforts for staff on document management best practices. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills and attention to detail. Join a team dedicated to driving economic growth and fostering a cleaner environment through innovative infrastructure projects. If you're ready to make a significant impact, this opportunity is perfect for you.

Qualifications

• High school diploma required; associate or bachelor's preferred.
• Prior experience in document control or administrative support is beneficial.

Responsibilities

• Organize and classify all incoming and outgoing documents.
• Ensure compliance with industry standards and internal policies.
• Develop training materials and support training efforts.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Teamwork

Time Management

Education

High School Diploma

Associate's Degree in Business Administration

Bachelor's Degree in Information Management

Tools

Microsoft Office

Aconex

Fieldwire

eBuilder

SharePoint

Job description

High Speed Rail - Project
1775 Park Street
Building 75
Selma, CA 93662, USA

ABOUT US
At Dragados USA and Flatiron, collectively known as DFJV, we bring the expertise and experience necessary to successfully complete the California High-Speed Rail Construction Package 2-3 (CP 2-3) Project. The California High-Speed Rail Authority is responsible for the planning, design, construction, and operation of the first high-speed rail system in the U.S. This project will connect key regions of California, drive economic growth, foster a cleaner environment, create job opportunities for subcontractors and small businesses, and protect agricultural and conserved lands. The 65-mile Construction Package 2-3 spans across Fresno, Tulare, and Kings counties. This position will be based at our Selma, CA office.

COMPENSATION :
- Hourly rate ranges from $26 to $30 (DOE).

KEY POSITION DUTIES AND RESPONSIBILITIES
- Organize and classify all incoming and outgoing documents in the control database, ensuring version control and proper access.
- Ensure all documentation complies with industry standards, regulatory requirements, and internal policies.
- Ensure proper version control and maintain document revision histories.
- Work closely with managers, engineers, subcontractors, and other departments to ensure timely document updates and approvals.
- Develop training materials and support training efforts by educating staff members on document control processing and best practices.
- Track changes, maintain logs, and manage document distribution lists.

QUALIFICATIONS
EDUCATION:
- High school diploma or equivalent required; associate or bachelor’s degree in business administration, information management, or a related field is preferred.
PREFERRED EXPERIENCE:
- Prior experience in document control, records management, or administrative support within the construction industry is beneficial.
- Experience in high volume of document processing.
- Familiarity with Microsoft Office, including Excel.
PREFERRED SKILLS:
- Excellent organization skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in construction document management software (e.g., Aconex, Fieldwire, eBuilder, SharePoint).

This position is operated in an office environment. This job description outlines the core responsibilities and qualifications for a Document Control Specialist. It is intended to provide a clear overview of the role and may be adjusted based on the specific needs of the organization.