Document Control Specialist

Adecco Portugal; Santa Clarita (CA); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Weekly pay

Benefits after 1 week

Upskilling via Aspire Academy

Job summary

Adecco is partnering with a medical device manufacturer in Valencia to hire a Document Control Specialist. The role focuses on reviewing and editing documents, processing change requests, and maintaining logs to ensure data integrity.

Ideal candidates will have 2+ years in medical devices, strong MS Office and document management skills, and the ability to work with Engineering, Manufacturing, Quality and R&D teams. This position offers structured pay and benefits through Adecco Aspire Academy.

Qualifications

• High School Diploma or GED required.
• 2+ years in the medical device industry or related area.
• Advanced document editing and formatting experience required.
• Detail-oriented; work well with Engineering, Manufacturing, Quality and R&D personnel.
• Advanced computer skills with MS Office Pro including Word, Excel, PowerPoint, Visio; and database programs.
• Experience with electronic document management systems (DMS).
• ERP experience preferred.
• Ability to review documents to verify Document Control requirements are met.
• Assist in creating documentation per SOPs and Word templates; grasp complex concepts quickly.

Responsibilities

• Review documents for completeness; edit for typos and formatting issues.
• Resolve document processing issues and ensure quick, correct processing.
• Process Document Change requests and create Change Orders.
• Collaborate with cross-functional teams to complete change requests.
• Follow up with originators if documents are not uploaded timely.
• Maintain document logs and data integrity.
• Ensure training is assigned and completed; send reminders to trainees.
• Enter parts, fixtures and assemblies into inventory control after release.
• Issue, audit and archive lab notebooks; maintain retention records.
• Perform QA activities as required by manager.

Skills

Attention to detail

Editing & formatting

MS Office Pro

Electronic DMS

ERP systems

Problem solving

Independence

QA support

SOP documentation

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Visio

Database apps

Job description

Document Control Specialist

Adecco is currently assisting one of our clients in Valencia with a Document Control Specialist for a medical device manufacturing company.

Responsibilities:

• Reviews documents for completeness and identifies issues such as typos, grammatical errors, incomplete data, formatting discrepancies etc. and edits documents on behalf of the originator to correct the issues identified.
• Resolves document processing issues.
• Ensure documents are processed quickly and correctly.
• Processes Document Change requests in a timely manner.
• Creates Change Orders
• Collaborate with cross-functional departments to ensure timely completion of change requests and change orders.
• Follows up with document originators if documents are not uploaded in a timely manner after a change order is created.
• Reviews and maintains document logs on a regular basis to ensure data integrity.
• Ensures training is assigned to appropriate personnel and completed in a timely manner.
• Actively send reminders out to trainees if training is pending.
• Enter parts, fixtures and assemblies into the inventory control system in a timely manner, soon after the parts are released.
• Issuing, auditing and archiving lab notebooks.
• Maintains records according to the company’s record retention policy.
• Perform other QA activities as needed and as required by manager.

Perks:

• Weekly pay starting at $25 - $27 per hour.
• Competitive benefit options, after 1 week – medical, dental, and vision, options available
• FREE upskilling opportunities through the Aspire Academy

Our Aspire Academy offers 20+ online courses designed to help Adecco candidates and associates gain skills to take their careers to the next level – at your own pace. The mobile-friendly website is 100% FREE to access and has a dedicated support center to help YOU succeed. See how we can help you learn the fundamental, leadership, and/or industry-specific skills you need to secure a better future: https://www.adeccousa.com/associate-resource-center/

Requirements:

• High School Diploma or GED.
• 2+ years of experience in the medical device industry or related area.
• Advanced document editing and formatting experience is a must.
• Must be very detail-oriented, and work well with Engineering, Manufacturing, Quality and R&D personnel.
• Advanced computer skills and experience working with Microsoft Office Professional including Word, Excel, PowerPoint, Vizio, and database programs is a must.
• Demonstrated knowledge and basic proficiency with electronic document management systems
• Experience with ERP systems preferred
• Ability to examine documents such as drawings, procedures, and specifications to verify that Document Control requirements have been met.
• Ability to assist personnel with creating documentation in accordance with Standard Operating Procedures and Word templates.
• Ability to grasp complex concepts quickly.
• Ability to work independently on multiple assignments with competing priorities.
• Willingness to assist in performing Quality Assurance tasks.
• Experience with ISO 13485 or ISO 9001 document control requirements

Schedule Needed:

Monday through Friday 8:00 am-5:30 pm, 9/80 schedule.

Pay Details: $25.00 to $27.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.