Document Control Specialist

Kelly; Pensacola (FL); On-site; USD 54,000 - 62,000; Full time

Job summary

Kelly is seeking a Documentation Coordinator I to join our Pensacola, FL facility onsite. You will manage and migrate documents, update control numbers, and upload confidential files into Magic and Veeva to maintain accurate QMS documentation.

The role requires GMP document control experience, strong MS Word/Excel skills, and the ability to work independently while coordinating with cross‑functional teams. This is an onsite, full‑time position at Kelly.

Qualifications

• Bachelor's degree OR high school diploma plus 3-4 years of document control experience in a GMP-regulated environment.
• Experience using document control methods.
• Prior use of Magic and Veeva highly preferred.
• Proven proficiency in Microsoft Word and Excel.
• Excellent writing, organizational, and detail skills.
• Able to lift up to 30 lbs, file and move document boxes as needed.
• Excellent communication skills, ability to work independently, and collaborate with team members.

Responsibilities

• Take existing documentation and update formats, document control numbers, and upload into Magic/Veeva systems.
• Ensure all documentation complies with templates, naming, and numbering standards.
• Maintain meticulous records of document reviews, approvals, and change controls.
• Distribute, collect, sort, and file controlled documents; coordinate off-site storage as needed.
• Maintain electronic document libraries and inventories.
• Communicate progress and meet schedule milestones.
• Support cross-departmental documentation needs.

Skills

Document control

MS Word

Time management

Education

Bachelor's degree or GMP document control experience

Tools

Magic

Veeva

Job description

Job Posting: Documentation Coordinator I (100% Onsite)

Location: Pensacola, FL 32514

Pay Rate: $39.35/hr

Position Summary

We are seeking a self-driven Documentation Coordinator to join our team onsite at our Pensacola, FL facility. You will be responsible for managing and migrating documents into new formats, updating control numbers, and uploading confidential documents into Magic and/or Veeva (document control management systems). This role plays a key part in maintaining and ensuring the accuracy of our Quality Management System (QMS) documentation.

Top 3 Skills

• Document Control Experience (preferably in a GMP environment)
• Advanced skills in Microsoft Word & Excel
• Self-starter with strong time management (able to create and stick to your own schedule)

Key Responsibilities

• Take existing documentation and update formats, document control numbers, and upload into Magic/Veeva systems.
• Ensure all documentation complies with templates, naming, and numbering standards.
• Maintain meticulous records of document reviews, approvals, and change controls.
• Distribute, collect, sort, and file controlled documents; coordinate off-site storage as needed.
• Maintain electronic document libraries and inventories.
• Communicate progress and meet schedule milestones.
• Support cross-departmental documentation needs.

Qualifications

• Bachelor's degree OR high school diploma plus 3-4 years of document control experience in a GMP-regulated environment.
• Experience using document control methods.
• Prior use of Magic and Veeva highly preferred.
• Proven proficiency in Microsoft Word and Excel.
• Excellent writing, organizational, and detail skills.
• Able to lift up to 30 lbs, file and move document boxes as needed.
• Excellent communication skills, ability to work independently, and collaborate with team members.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Put your skills to work.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.