Document Control Specialist

Crescent Power Systems Inc; New Orleans (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

Crescent Power Systems Inc. is seeking a Document Control Specialist to organize, track, and deliver project documents for large industrial, construction, or engineering projects.

You will establish standardized processes across teams, maintain document registers, manage revisions, and coordinate with clients and vendors to ensure timely, accurate documentation.

Qualifications

• Proven experience executing client document control on industrial, construction, engineering, EPC, or manufacturing projects.
• Strong understanding of document revision control, transmittals, workflow tracking, and records management.
• Experience creating and implementing document control procedures and standards where none previously existed.
• Ability to enforce process consistency and maintain accountability across multiple concurrent projects.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Strong communication skills with the ability to interface with clients, vendors, engineers, project managers, and field personnel.
• Ability to manage large volumes of documentation in fast-paced project environments.

Responsibilities

• Execute and maintain standardized document control procedures across all projects.
• Develop, implement, and improve document control processes and procedures to ensure consistency, traceability, accountability, and compliance.
• Receive, log, track, distribute, and transmit all incoming and outgoing project documentation including: vendor drawings, client drawings, engineering documents, RFIs, submittals, technical documentation, QA/QC documentation, and project correspondence.
• Maintain accurate document registers and revision tracking logs.
• Ensure all project documentation is saved, organized, and maintained within the appropriate project folders and document management systems in a structured and orderly manner.
• Verify that document naming conventions, revision controls, and transmittal procedures are consistently followed.
• Enforce adherence to document control procedures across project teams, vendors, and stakeholders.
• Coordinate directly with clients and vendors regarding document submission requirements, formatting standards, transmittals, and project documentation expectations.
• Support project teams by ensuring current revisions and approved documents are readily accessible and properly distributed.
• Monitor documentation workflows to ensure timely processing and response turnaround.
• Assist in developing project-specific document control plans and procedures as required by clients.

Skills

Document control

Transmittals

Records management

Workflow tracking

Communication skills

Attention to detail

Education

Bachelor's degree

High School diploma

Tools

Aconex

Procore

InEight

Simplicity

Job description

Description

Crescent Power Systems is committed to providing high-quality integrated electrical buildings that meet industry standards and client specifications. The Document Control Specialist will play an essential role in ensuring that all project documents are organized, accurately tracked, and delivered in a timely manner to facilitate successful project outcomes.

The Document Control Specialist is responsible for establishing, executing, and maintaining a standardized, methodical, and traceable document control process across all assigned projects. This role ensures consistency, accountability, accuracy, and compliance for all project documentation transmitted between clients, vendors, engineering teams, and internal project stakeholders.

The ideal candidate has proven experience successfully managing document control requirements on large industrial, construction, or engineering projects and is capable of developing procedures and workflows where formal processes do not currently exist.

Education

Preferred – Bachelor’s degree

Accepted – High School diploma

Work Experience

Minimum Experience– 3-5 years of professional experience in a Document Control position.

Key Responsibilities

• Execute and maintain standardized document control procedures across all projects.


• Develop, implement, and improve document control processes and procedures to ensure consistency, traceability, accountability, and compliance.


• Receive, log, track, distribute, and transmit all incoming and outgoing project documentation including:
  
  
  
  • Vendor drawings
  
  
  • Client drawings
  
  
  • Engineering documents
  
  
  • RFIs
  
  
  • Submittals
  
  
  • Technical documentation
  
  
  • QA/QC documentation
  
  
  • Project correspondence
  
  
  
  


• Maintain accurate document registers and revision tracking logs.


• Ensure all project documentation is saved, organized, and maintained within the appropriate project folders and document management systems in a structured and orderly manner.


• Verify that document naming conventions, revision controls, and transmittal procedures are consistently followed.


• Enforce adherence to document control procedures across project teams, vendors, and stakeholders.


• Coordinate directly with clients and vendors regarding document submission requirements, formatting standards, transmittals, and project documentation expectations.


• Support project teams by ensuring current revisions and approved documents are readily accessible and properly distributed.


• Monitor documentation workflows to ensure timely processing and response turnaround.


• Assist in developing project-specific document control plans and procedures as required by clients.

Requirements

Required Qualifications

• Proven experience successfully executing client document control requirements on industrial, construction, engineering, EPC, or manufacturing projects.


• Strong understanding of document revision control, transmittals, workflow tracking, and records management.


• Experience creating and implementing document control procedures and standards where none previously existed.


• Ability to enforce process consistency and maintain accountability across multiple concurrent projects.


• Strong organizational skills with exceptional attention to detail and accuracy.


• Strong communication skills with the ability to professionally interface with clients, vendors, engineers, project managers, and field personnel.


• Ability to manage large volumes of documentation in fast-paced project environments.

Preferred Experience

Experience with one or more document management systems such as:

• Aconex


• Procore


• InEight


• Simplicity

Preferred Industry Background

Experience supporting:

• Integrated electrical building projects


• EPC projects


• Industrial construction


• Power generation


• Oil & gas


• Data center infrastructure


• Manufacturing or modular fabrication environments

Drive Superior Results

• Work under deadlines and effectively prioritize internal tasks showing advanced level of time management skills.


• Maintain an ambitious attitude toward goal completion and professional growth.


• Exhibit the trait of conscientiousness in professional behavior. Be aware of the impact your behavior has on others.


• Evidence a posture of goal orientation, preparation, and organization. Proactively seek professional growth.


• Easily absorb new information related to administrative aspects of the business, proactively offer new and innovative techniques for effectively managing tasks and improving outcomes.

Reflecting the Crescent Power Systems’ Brand

• Ethical, honest, effective communication reflecting a strong commitment to a team spirit and customer satisfaction.


• Support an open, environment of utmost respect among peers and a humble attitude toward personal responsibility.


• Commitment to systematic, continuous improvement of process, product and personal/professional development.


• Ensure and develop increased alignment between individual and team goals with overall company strategies.


• Work with the team to find ways to continually improve our process and to improve our customers’ experience.


• Dedicated to a safe working environment.


• Project a service mentality that encourages our customers to recognize the value we provide to their process and recognize that our goal is to add value, earn their trust, and secure the next project.