Document Control Specialist

Mangan Inc.; Long Beach (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Discretionary bonus

Paid time off

ESOP & 401(k)

Health insurance

Vision subsidy

Wellness subsidy

Job summary

Mangan Inc. is seeking a detail-oriented Document Control Specialist to support our engineering and project management teams.

This role will coordinate, track, process, and distribute drawings, technical docs, and deliverables across multiple projects. The ideal candidate has 3–5 years of document control experience in oil and gas or refining environments, strong data integrity, and proficiency with Office and document management systems.

Qualifications

• 3-5 years of document control, project coordination, or engineering administration experience.
• Experience with drawing review, document numbering, revision management, and transmittals.
• Proficient in Excel, Word, and Outlook.
• Strong attention to detail and ability to identify documentation inconsistencies.
• Excellent organizational, communication, and follow-up skills.
• Ability to work with multiple project managers, engineers, clients, and contractors.

Responsibilities

• Assist with day-to-day management of engineering drawings and documents.
• Maintain document registers, revision histories, and distribution logs.
• Process incoming/outgoing engineering documentation with proper naming, numbering, and revisions.
• Coordinate submissions, reviews, approvals, and transmittals between teams, PMs, clients, and contractors.
• Support document control workflows involving SharePoint and electronic document systems.
• Monitor outstanding reviews and deliverables to keep projects moving.
• Assist with concurrent engineering changes and updated drawing revisions.
• Review documentation for completeness and compliance with project/client requirements.

Skills

Document control

Project coordination

Engineering administration

Drawing review

Document numbering

Revision management

Microsoft Office

Attention to detail

Organizational skills

Tools

OpenText

Adept

SharePoint

iPIMS

Job description

Mangan Inc. is an automation and engineering firm that provides the highest-quality services to the Refining, Gas & Oil, Pipeline, Renewable, Chemical, and BioPharma Industries. Mangan has over 30 years of engineering experience. We are customer-centric and fully committed to our clients’ needs, and as a result, most of our business is repeat business. We are an employee-owned company with growth opportunities.

We seek a highly skilled and motivated Document Control Specialist with 3-5 years of experience.

Position Summary

Mangan Inc. is seeking a detail-oriented and highly organized Document Control Specialist to support our engineering and project management teams. This position will coordinate, track, process, and distribute engineering drawings, technical documentation, and project deliverables.

The ideal candidate will have experience in an engineering or industrial environment, understand the importance of document accuracy and revision control, and be comfortable managing multiple priorities in a fast-paced, deadline-driven setting.

We're looking for someone who takes ownership of their work and pays attention to the details. The right candidate will be proactive, dependable, comfortable asking questions, and have strong interpersonal skills.

Qualifications and Skills

• 3-5 years of documented experience in document control, project coordination, or engineering administration, preferably within the oil and gas, refining, petrochemical, or engineering consulting industries.
• Familiarity with engineering drawings, document numbering systems, revision management, and formal document transmittals.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and ability to identify documentation inconsistencies before they affect project deliverables.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage competing priorities and work effectively with multiple project managers, engineers, clients, and contractors.
• A collaborative, service-oriented approach and willingness to learn client-specific procedures.

Preferred Qualifications

• Experience using electronic document management systems such as OpenText, Adept, SharePoint, iPIMS or similar platforms.
• Experience supporting refinery or industrial engineering projects.
• Familiarity with drawing review and approval cycles, as-built documentation, and concurrent engineering processes.
• Experience maintaining document registers, tracking overdue deliverables, and preparing project status reports.
• Working knowledge of engineering document control procedures and quality requirements.

Responsibilities and Duties

The following are considered prominent roles and responsibilities of the project scheduler:

• Assist with the day-to-day management of engineering drawings, project documents, and technical deliverables.
• Maintain accurate document registers, revision histories, distribution records, and tracking logs.
• Process incoming and outgoing engineering documentation, ensuring proper naming, numbering, formatting, and revision identification.
• Coordinate document submissions, reviews, approvals, and transmittals between engineering teams, project managers, clients, and external contractors.
• Support document control workflows involving client systems, SharePoint, and electronic document management platforms.
• Monitor outstanding reviews, approvals, and deliverables, following up with the appropriate personnel to keep projects moving.
• Assist with concurrent engineering workflows, ensuring that changes from multiple engineering teams or contractors are properly tracked and incorporated into the correct drawing revisions.
• Review documentation for completeness and compliance with established project and client requirements before submission.
• Maintain organized electronic project files and ensure current approved documentation is readily accessible.
• Support project closeout activities, including final drawing packages, as-built documentation, and document archiving.
• Assist with document status reporting, vendor documentation, and permit-related tracking and submittals as needed.
• Work closely with the Senior Project Coordinator and engineering teams to support document control priorities and deadlines.

General Requirements

• Attitude: Exhibits a positive attitude, shows initiative and self-motivation, and accepts direction from qualified sources; demonstrates dependability, commitment, and involvement in Mangan projects.
• Teamwork: Shows respect for all co-workers. Interacts well, cooperates with and assists team members.
• Quality: Work meets or exceeds the company’s quality standard of acceptability; can manage multiple tasks and project changes in an organized manner.
• Problem-solving: Analyzes problems and reaches acceptable and workable solutions.
• Decision Making: Displays the willingness and judgment to make decisions; takes action upon decisions made with sound judgment.
• Customer Relations: Displays the ability to cultivate positive customer relationships that attract and retain a solid base of customers.
• Competitive salary with discretionary bonus potential
• Benefit Time Off (BTO) that can be used as paid vacation, sick time, holiday funding, or cash-out.
• Employee Stock Ownership Plan (ESOP) & 401(k) plan for retirement with employer match.
• Company-funded health and dental insurance with low employee cost-sharing & wellness & Vision subsidy.