Document Control Specialist

Modular Power Solutions; Lewisville (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401k

Annual bonus program

PTO 17 days

Medical, Dental, Vision Insurance

Life Insurance

Disability Income Protection

Flexible Spending Plans

Charitable Giving Match

Job summary

Modular Power Solutions is seeking a Document Control Specialist to gather, maintain, and distribute project documents, supporting staff at all levels on projects.

The role involves filing, logs, transmittals, RFIs, submittals, and change orders, as well as preparing reports and presentations. Ideal candidates have an associate degree and 1+ year document control experience, preferably in construction, with strong MS Office skills and confidentiality.

Qualifications

• Associate degree required; 1+ year document control experience preferred in construction.
• Attention to detail and discretion for handling confidential documents.
• Proficient in Microsoft Office; Oracle experience is a plus.

Responsibilities

• Perform filing, correspondence log maintenance, and transmittal processing.
• Manage documentation, compliance reporting, and filing systems.
• Prepare reports and PowerPoint presentations; update project procedures and manuals.
• Track and resolve RFIs, submittals, and change orders.
• Log and review incoming/outgoing documents for projects.
• Enter daily project information into the system.
• Support monthly reporting with the Construction Management Team.
• Archive project records and maintain records.

Skills

Attention to detail

Analytical skills

Discretion

MS Office

Communication

Teamwork

Education

Associate degree in Business Management or related discipline

Tools

Oracle

Job description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at MPS. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high‑profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Your Next Opportunity

The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project.

What You’ll Do

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Manage documentation, compliance reporting and all filing system developments.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Tracks and manages the resolution of RFI's, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Input daily project information into the computer system.
• Works with Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

What You Bring To Us

• Associate degree in Business Management or related discipline
• Minimum 1-year previous document control experience, preferably in a construction environment
• Can be a combination of education, training, and relevant experience

What You’ll Need To Be Successful

• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self‑motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Travel

• 0%

Working Conditions

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium.
• Occasional lifting of up to 30 lbs.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

YOU Matter - Our Benefits

• ESOP - Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job‑related experience, skills, and education.

Our success is rooted in our people. We all come together around long‑term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

MPS is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.