Document Control Specialist

Team Industries Inc.; Kaukauna (WI); On-site; USD 21,000 - 39,000; Full time

Benefits offered by this job

401 K

Medical

Dental

Vision

Paid Vacation

Life Insurance

Job summary

Team Industries Inc. in Kaukauna, WI is seeking a meticulous Records Control Clerk to manage control records and release blueprints, drawings, and engineering documents to manufacturing and other departments.

You will verify data, resolve discrepancies, maintain files, and assist with SOPs and reporting. Strong Excel/Word/Outlook skills and attention to detail are essential for success in this on-site role.

Qualifications

• High school diploma or GED or equivalent with minimal related experience.
• Ability to read and interpret documents such as safety rules and manuals; write routine reports.
• Ability to perform basic arithmetic and use standard office software.
• Strong attention to detail and ability to follow procedures.

Responsibilities

• Maintains control records and related files for release of blueprints, drawings, and engineering documents.
• Verifies data accuracy and resolves discrepancies with originators or engineers.
• Posts changes to records, notifies affected departments, and maintains related files.
• Prepares reproduction requests and operates reproduction equipment.
• Attends weekly customer meetings to ensure documents are transmitted properly.
• Sets up new projects in CSI and collaborates with Engineering/PM to meet requirements.
• Works with outside vendors to ensure documents are properly transmitted.

Skills

Reading documents

Writing reports

Attention to detail

Effective communication

Multitasking

Problem solving

Education

High school diploma or GED

Tools

Excel

Word

Outlook

PDF creation/manipulation

Job description

This location is in Kaukauna, WI relocation, or daily commute required.

Location: Kaukauna, WI

Pay rate: based on experience

Benefits: 401 K, Medical, Dental, Vision, Paid Vacation, Life Insurance

General Purpose of the Job:

Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments by performing the following duties:

Summary of Major Responsibilities/Duties:

• Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Maintains related files.
• Prepares requests for reproduction of documents.
• Operates reproduction equipment.
• Prepares reports and memorandums.
• Attends weekly customer meetings to ensure all documents are being transmitted properly.
• Set up new Projects in CSI and works with the Engineering and Project Management team to ensure all requirements are input and met.
• Works with outside vendors as needed to ensure they have all the proper documentation to perform Checking and ensure all documents are sent and received in a timely manner.
• Conducts work safely and follows all safety procedures. Rejects work that is not safe and discusses the situation with supervisor.
• Help in writing Standard Operating Procedures or Work Instructions for department as needed.
• Work with Shop Floor Supervisors to maintain, log and distribute quality issues that arise due to Engineering or Customer Changes/Errors
• Maintain and assign out monthly Quality Audits and log appropriately for each review.

Minimum Knowledge, Skills and Abilities Required:

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equiv. combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or digital form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Requirements/ Key Competencies:

• Ability to use Excel, Word, and Outlook at an accelerated level
• Ability to create formulas within Excel
• Familiar with PDF files creation and manipulation helpful
• Attention to detail is a must
• Effective decision-making abilities
• Good listener
• Treats other with respect
• Problem solving skills
• Self-motivatedAbility to multitask
• Meets commitments

Equipment Used:

• Basic Office Equipment: e.g., multiline phone, computer, copier, fax, scanner, etc.

Physical Demands, Working Conditions and Work Environment:

Indicate how often the following physical demands are required to perform the Essential job Responsibilities.

• C=Constantly F=Frequently O=Occasionally R=Rarely
• Physical Demands
• StandingR
• WalkingR
• SittingC
• LiftingR
• Carrying R
• PushingR
• PullingR
• Climbing R
• Balancing R
• StoopingR
• KneelingRCrouching R
• CrawlingR
• ReachingR
• Physical Strength
• Handling R
• Little Physical Effort – 10lbs or less R
• Grasping R
• Light Work – up to 20lbs R
• Feeling R
• Medium Work – up to 50lbs R
• TalkingO
• Heavy Work – up to 100lbs R
• HearingF
• Very Heavy Work– above 100lbs R
• Repetitive Motions O
• Eye/Hand/Foot Coordination F
• Environmental Conditions
• Extreme ColdR
• Extreme HeatR
• Temperature ChangesR
• WetR
• HumidR
• NoiseR
• VibrationR
• HazardsR
• Atmospheric ConditionsR

WORK ENVIRONMENT

Personal Protective Equipment Required:

___R __Steel Toe Work Boots

___R___Hearing Protection

___R___Safety Eyeglasses

___R___Welding Coat

___R___Respirator

__ _R___Other PPE’s (explain) Gloves

Safety:

All TEAM employees are required to follow all of TEAM’s safety policies and procedures for their safety and the safety of others.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.