Document Control Specialist

SHINE Technologies; Janesville (WI); Hybrid; USD 34,440 - 45,942; Full time

Job summary

SHINE Technologies, based in Janesville, Wisconsin, is seeking a Document Control/Records Management Specialist to ensure the effective management of controlled documents in support of its medical isotope production facility. The position allows for hybrid or remote work arrangements and offers a competitive salary of $25.00 - $33.35 per hour.

The ideal candidate will possess an Associate Degree or equivalent experience and strong organizational skills to manage multiple activities efficiently. Responsibilities include maintaining the electronic document management system and ensuring compliance with applicable procedures.

Qualifications

• Experience in controlled document and records management.
• Ability to manage multiple activities and prioritize tasks.
• Experience using electronic file management software.

Responsibilities

• Support cross-functional departments in document processing.
• Maintain the SHINE electronic document management system.
• Perform quality checks on controlled documents.

Skills

Organizational skills

Attention to detail

Effective communication

Education

Associate Degree or equivalent experience

Tools

Microsoft Office Suite

Adobe Acrobat

Electronic document management software

Job description

Overview

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE's Chrysalis medical isotope production facility. The position provides document and data support for the on-site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS). Hybrid or remote work arrangements will be considered. While our headquarters is located in Janesville, Wisconsin, we welcome applicants from across the U.S. who can effectively collaborate in a virtual environment. Candidates may be asked to travel occasionally for team meetings or onsite engagements, depending on business needs. The base salary range for this position is $25.00 - $33.35 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Responsibilities

• Support cross-functional departments in submitting controlled documents and records for processing.
• Process controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Perform quality checks on controlled documents and records submitted for processing.
• Distribute controlled documents as prescribed by process owners.
• Maintain the SHINE electronic document management system.
• Assign document identifiers as requested.
• Maintain hard copies of controlled documents and records as necessary.
• Perform other duties as assigned.

Qualifications

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Application Instructions

Apply Online: https://recruiting.paylocity.com/recruiting/jobs/Apply/3841102/SHINE-Technologies-LLC/Document-ControlRecords-Management-Specialist