Document Control/Records Management Specialist

SHINE Technologies, LLC.; Janesville (WI); On-site; USD 34,440 - 39,950; Full time

Job summary

A leading technology firm in Janesville, Wisconsin is looking for a Document Control/Records Management Specialist. This role involves processing controlled documents and managing records in the electronic document management system to support various teams. Candidates should have an Associate Degree or equivalent experience, strong organizational skills, and proficiency in file management software. The position offers a salary of $25.00 - $29.00 per hour along with a comprehensive compensation package.

Qualifications

• Experience in controlled document and records management.
• Strong ability to manage multiple activities and prioritize effectively.
• Ability to work independently and communicate at all levels.

Responsibilities

• Support cross-functional departments with controlled documents.
• Process controlled documents into the SHINE EDMS.
• Perform quality checks on documents submitted for processing.
• Maintain the electronic document management system.

Skills

Organizational skills

Attention to detail

Effective communication

Proficiency in Microsoft Office Suite

Proficiency in Adobe Acrobat

Education

Associate Degree or equivalent experience

Tools

Electronic file management software

Job description

Description

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE’s medical isotope production facility (the Chrysalis). The Document Control/Record Management Specialist position provides document and data support for the on‑site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS).

The base salary range for this position is $25.00 - $29.00 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities

• Supporting cross‑functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Requirements

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project’s needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions and Physical Effort

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
• Moderate physical activity. Requires handling of average‑weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.
• Fine motor coordination and strong depth perception is beneficial.
• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre‑employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.