Document Control Specialist

Locke Solutions; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Locke Solutions is seeking a Detail‑minded Document Control Specialist in Houston, TX. You will develop and maintain document control systems, track revisions, and ensure compliance across projects with PMs and engineers.

This role supports rapid company growth and requires strong organization and accuracy. Responsibilities include processing project documentation, assigning numbers, and archiving records while improving workflows and staff training.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Excellent communication and interpersonal skills are essential.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Develop, implement, and maintain document control processes and standards.
• Receive, review, and process incoming and outgoing project documentation for accuracy and completeness.
• Assign document numbers, categorize files, and maintain version control.
• Coordinate document exchange between internal departments, clients, and external partners.
• Monitor workflows to ensure timely submission and approval of documents.
• Archive and maintain records of completed documentation in compliance with policy.
• Collaborate with project managers, engineering, and operations to improve documentation efficiency.

Skills

Attention to detail

Communication

Interpersonal skills

Independent worker

Education

Associate or Bachelor’s degree preferred

Tools

SharePoint

Aconex

Procore

Job description

Brief Description

Locke Solutions, a 2024

Brief Description

Locke Solutions, a 2024 Best Places to Work winner and Aggie 100 honoree, is a premier provider of custom precast concrete solutions. Led by a two-time Ernst & Young Entrepreneur of the Year finalist, we’ve been recognized as Houston’s #1 Fastest Growing Company.

Expanding rapidly, our mission - “To make our customers’ lives easier and our employees’ lives better”—drives everything we do through our core values: Responsiveness, Team Player, Taking Ownership, Get It Done Attitude, and Problem Solvers.

Role Summary/Purpose

The Document Control Specialist plays a key role in supporting Locke’s projects and operations by ensuring all documentation is accurate, organized, and accessible throughout each project’s lifecycle. This position is responsible for developing and maintaining document control systems, tracking revisions, ensuring compliance with company and customer requirements, and partnering with project managers and engineers to streamline documentation processes.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys creating structure and efficiency within a growing, fast-paced company.

Successful Key Results for the Document Control Specialist

• Ensure 100% accuracy and version control of project documentation.
• Maintain document retrieval and turnaround times within established service level standards.
• Achieve full compliance with internal and client document control procedures.
• Support successful project audits through timely and accurate documentation availability.
• Improve team efficiency by simplifying document workflows and training staff on best practices.

Key Responsibilities

• Develop, implement, and maintain Locke’s document control processes and standards.
• Receive, review, and process incoming and outgoing project documentation, ensuring accuracy and completeness.
• Assign document numbers, categorize files appropriately, and ensure version control is maintained.
• Coordinate document exchange between internal departments, clients, and external partners.
• Monitor document workflows to ensure timely submission and approval of documents.
• Archive and maintain records of completed project documentation in compliance with company policy.
• Collaborate with project managers, engineering, and operations to continuously improve documentation efficiency.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 2 years of experience in document control or administrative support, preferably in construction, engineering, or manufacturing.
• Proficiency with document management systems such as SharePoint, Aconex, or Procore.
• Strong attention to detail and ability to manage large volumes of documents accurately.
• Excellent communication, follow-up, and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience with ISO documentation standards or similar regulatory compliance frameworks.
• Knowledge of electronic document management systems (EDMS).
• Familiarity with project lifecycles, submittal processes, and technical documentation.

Why Join Locke Solutions

At Locke Solutions, you’ll be part of a high-performing team that values precision, collaboration, and continuous improvement. As our company continues to grow, this role provides the opportunity to shape and strengthen our document control function—ensuring that the systems supporting our success are as strong as the products we build.