Document Controls Specialist

Olsson; Fort Worth (TX); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

401(k) match

Flexible work arrangements

Wellness program

Job summary

Olsson is seeking a highly organized Document Controls Specialist to support technical teams by ensuring project documentation is created, maintained, tracked, and archived. This role requires attention to detail and collaboration across disciplines, with hybrid work options from multiple offices including Fort Worth, TX.

You will manage document workflows, ensure version control, and assist with reports and audits to support project delivery.

Qualifications

• Bachelor’s or associate degree in business or a related area.
• 6–10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Skills

Attention to detail

Time management

Cross-functional collaboration

Written and verbal communication

Teamwork

Education

Bachelor’s or associate degree in business or related area

Tools

SharePoint

MS Office

Document management systems

Job description

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people‑centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a highly organized and detail‑oriented Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role plays a key part in supporting project delivery by maintaining consistent, reliable, and efficient document control processes across multiple disciplines and project phases.

Working under the guidance of our senior project document specialists, you will assist with managing incoming and outgoing project documents, monitoring document workflows, and maintaining compliance with internal and client‑specific standards.

We will consider candidates interested in working in a hybrid capacity from any of the following office locations: Fort Worth, TX, Overland Park, KS, Omaha, NE or Lincoln, NE.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Qualifications

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

You bring to the team:

• Bachelor’s or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

Additional Information

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full‑time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.