DOCUMENT CONTROL SPECIALIST

Gulf Companies; Houston (TX); On-site; USD 59,000 - 99,000; Full time

Job summary

Gulf Companies is seeking a Document Control Specialist in Houston, TX, to manage and oversee document control activities across high-profile projects. The ideal candidate will have extensive experience in document control within the Oil & Gas industry, coupled with strong organizational and communication skills. This role requires adherence to project standards, effective management of vendor data activities, and the ability to facilitate the flow of project documents efficiently.

Qualifications

• 6+ years of experience in Document Control in the Oil & Gas Industry.
• Excellent proficiency in Microsoft Office: Word, Excel, PowerPoint.
• Ability to prioritize and manage time in a fast-paced environment.

Responsibilities

• Oversee document controls activities on projects.
• Prepare various management and project status reports.
• Scan, image, organize and maintain documents and filing system.

Skills

Document control

Organization

Communication

Problem solving

Education

High school diploma

Associate degree preferred

Tools

Aconex

SharePoint

Microsoft Office

Job description

Description

Description

Position Title: Document Control Specialist

Location: Houston, TX

Gulf Interstate Engineering serves the worldwide pipeline industry providing project management, engineering and design, GIS, procurement and construction management services for hydrocarbon transportation systems - from the wellhead to the export terminal and the burner tip.

Position Description

The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Essential Functions

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards.
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
• Prepare various management and project status reports.
• Ability to communicate with all levels of management, clients and project team members to achieve project objectives
• Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel.
• Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures.
• Maintains documentation logs utilizing the document control system throughout the project.
• Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
• Work closely with the client on the status of project documents.
• Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals.
• Perform basic to intermediate word processing, spreadsheet and database assignments.
• Mail out and/or distribute documents, parcels and other materials.
• Ensure work is being performed within the guidelines of our company policies and procedures.
  
  

Requirements

Preferred Qualifications

• Aconex Experience Preferred.
• 6+ years of experience in Document Control in the Oil & Gas Engineering industry.
• Experience in SharePoint or other EDMS.
• Excellent proficiency in Microsoft Office: Word, Excel, PowerPoint.
• Must have the ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment.
• Must be organized and detailed oriented with the ability to multi-task.
• Excellent written and verbal communication skills.
  
  

Education

• High school diploma
• Associate degree preferred
  
  

Competencies

• Problem solving
• Results oriented
• Customer focused
• Impact and influence
• Business and people acumen
  
  

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.
  
  

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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