Document Control Specialist

Gulf Copper; Galveston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Group Health & Dental Plan

Disability Insurance (Short & Long‑The

Life & Voluntary Life Insurance

Holiday & Vacation Pay

Employee Assistance Program

Job summary

Gulf Copper LLC in Galveston, TX, seeks a qualified Document Control professional to manage project‑related documentation and controlled drawings. The role includes issuing documents, maintaining logs, and ensuring accuracy through audits and change control processes.

Ideal candidates will have a high school diploma or GED, at least 2 years in document control, and strong skills in Word, Excel, Adobe Acrobat and Visio; familiarity with GMP and ISO 9001 is required.

Qualifications

• High school diploma or GED required. Bachelor’s degree preferred.
• Minimum of 2 years’ experience in document control systems (manual and electronic) in an administrative capacity preferred.
• Must be knowledgeable in GMP and ISO 9001 document control systems.

Responsibilities

• Receives, Inventories and Stores all documents in the appropriate location
• Issues all controlled documents to users.
• Maintains accountability log of document users.
• Conducts periodic audits of inventory and users, ensuring that all documents are accounted for.
• Maintains the document control system consisting of project‑related documentation, drawings, internal manuals, and audit reports related to the controlled documents.
• Receives all document and drawing changes including administrative clerical checking for accuracy and completeness and release to the authorized users.
• Confers with document originators to resolve discrepancies and update procedures.
• Provides guidance on document control practices and procedures to all functional departments
• Ensures that documents are revised and processed in a timely manner, according to the change control process and department processing time goals.
• Performs training for the users of the document control system.
• Issues, maintains, stores and archives quality documentation.
• Performs other duties and services to ensure a successful project is delivered and client is satisfied.

Skills

GMP & ISO 9001 doc control

Office skills

Meeting leadership

Interpersonal skills

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Word

Excel

Adobe Acrobat

Visio

Job description

Company Overview

Gulf Copper LLC, a subsidiary of Davie Defense, is a leading Marine Repair and New Construction company based in Galveston, Texas, with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Copper’s primary business is the repair and refurbishment of marine vessels, ship construction, and fabrication for transportation, government, and oil and gas markets.

Benefits

• 401 (k)
• Group Health & Dental Plan
• Short- Long-Term Disability Insurance
• Life & Voluntary Life Insurance
• Holiday & Vacation Pay
• Employee Assistance Program

Essential Duties and Responsibilities

This position is responsible for the following and other duties may be assigned:

1. Receives, Inventories and Stores all documents in the appropriate location
2. Issues all controlled documents to users.
3. Maintains accountability log of document users.
4. Conducts periodic audits of inventory and users, ensuring that all documents are accounted for.
5. Maintains the document control system consisting of project‑related documentation, drawings, internal manuals, and audit reports related to the controlled documents.
6. Receives all document and drawing changes including administrative clerical checking for accuracy and completeness and release to the authorized users.
7. Confers with document originators to resolve discrepancies and update procedures.
8. Provides guidance on document control practices and procedures to all functional departments
9. Ensures that documents are revised and processed in a timely manner, according to the change control process and department processing time goals.
10. Performs training for the users of the document control system.
11. Issues, maintains, stores and archives quality documentation.
12. Performs other duties and services to ensure a successful project is delivered and client is satisfied.

Required Education & Experience

1. High school diploma or GED required. Bachelor’s degree from accredited college/university equivalent experience preferred.
2. A minimum of 2 years’ experience in document control systems (both manual and electronic systems) in an administrative capacity preferred.

Working Conditions

1. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer.
2. Mobility to climb up and down stairs, as needed.
3. Strength to lift and carry materials weighing up to 20 pounds
4. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day
5. Regular exposure to all weather conditions, especially hot, humid and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.
6. Utilize PPE, as needed.

Necessary Equipment Operation

1. Office equipment, including telephone, fax machine, scanner, computer, printer

Special Skills

1. Must be knowledgeable in GMP and ISO 9001 document control systems.
2. Must demonstrate exceptional computer skills, software application proficiency and database management especially Word, Excel, Adobe Acrobat, Visio and other programs as required.
3. Must have excellent organizational, document review and communication skills essential with the ability to lead a meeting of technical professionals.
4. Must have good interpersonal skills with the ability to interface constructively and cooperatively with a wide variety of departmental staff and intra‑department personnel.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: [e-mail]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: [e-mail].