Document Control Specialist

Kahuna USA, Llc; Broomfield (CO); On-site; USD 34,000 - 36,000; Full time

Job summary

Kahuna USA LLC in Broomfield, CO is seeking a Document Control Specialist to ensure timely and accurate flow of drawings and documents to clients. You will track revisions, manage archiving, and support project teams under supervision, delivering high-quality results with attention to security and confidentiality.

Responsibilities include preparing transmittals, coordinating with engineers and client reps, and upholding policies and standards.

Qualifications

• Solid organizational and document-control skills.
• Proficiency in Microsoft Office required.
• Willingness to learn AutoCAD.
• 1–2 years of document or records management preferred.
• High School diploma or equivalent required.

Responsibilities

• Manage the timely and accurate flow of drawings and documents.
• Track revisions, deliverables, and storage for internal/external clients.
• Prepare and transmit transmittals to clients per method.
• Interface with engineers and document control on the Oxy side.
• Follow client-driven procedures and update documents as needed.
• Demonstrate quick learning and discretionary decision-making.
• Maintain emails, transmittals, and distributed information records.
• Support other duties and special projects as assigned.

Skills

Self-starter

Detail oriented

Organizational skills

Microsoft Office

AutoCAD (learn)

Independent work

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

AutoCAD

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control Specialist

Full Time Kahuna USA LLC, Broomfield, CO, US

3 days ago Requisition ID: 1142

Salary Range: $25.00 To $26.00 Hourly

Title of position: Document Control Specialist

Position type: Full Time

Pay range: $25-$26

At Kahuna, we offer a fast-paced, collaborative, and rewarding work environment rooted in our core values: Integrity, Relationships, Innovation, Safety, and Empowerment. We are committed to creating a workplace that employees are proud to be part of — and one they can build a long and fulfilling career with.

About the Role

This position will ensure the timely and accurate flow of all drawings and documents issued to internal and external clients. Document control ensures that all users have the latest revisions in a timely manner. Ensures proper tracking and archiving of all digital and hard copy drawings. Supervision with specific and detailed instructions from the Document Control supervisor for day-to-day projects. Direction and detailed instruction for specific projects by client representative. Work will be reviewed during the process and checked for accuracy upon completion.

What You'll Do

• Organize and prepare documents for delivery while maintaining security and confidentiality.
• Display strong knowledge of the workflow from the beginning to end of all drawings as it pertains to projects, tracking, current revisions, deliverables, and storage
• Creates and delivers transmittals to Oxy, by specific delivery method.
• Interface with both Engineers and Document Control on the Oxy side to provide required documentation.
• Demonstrates adherence to client driven engineering document services, policies, procedures, standards and guidelines.
• Display the ability to learn quickly and make minor discretionary decisions without supervision.
• Maintain proper tracking of emails, transmittals and any distributed information if requested.
• Track, maintain, and MOC update latest revision of files.
• Time management and project request flexibility.
• Other duties and special projects as assigned.

What You'll Bring

• Must be a self-starter with initiative, hard worker who can work independently and as a member of a team.
• Must be detailed oriented; precise and organized in handling of documents.
• Solid organizational skills required; must be able to prioritize multiple tasks
• Strong knowledge of document control systems and operations.
• High School diploma or equivalent required.
• Strong computer skills and proficiency in Microsoft office are a must.
• Willing to learn AutoCAD for day-to-day use.
• Familiarity with the oil and gas industry is a plus but not required.
• 1-2 years’ experience in document or records management is ideal but not required.

Kahuna is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.