Document Control Specialist

Kahuna USA LLC; Broomfield (CO); On-site; USD 34,000 - 36,000; Full time

Job summary

Kahuna USA LLC in Broomfield, CO is seeking a Document Control Specialist to ensure the timely and accurate handling of drawings and documents for internal and external clients.

You will maintain revision control, track and archive files, and work under the Document Control supervisor to deliver high-quality documentation on projects.

Qualifications

• Must be detailed oriented and organized in handling documents.
• Experience with document control processes and file management.
• Proficient in Microsoft Office; willingness to learn AutoCAD.

Responsibilities

• Organize and prepare documents for delivery while maintaining security and confidentiality.
• Display knowledge of workflow from start to finish for drawings, revisions, deliverables, and storage.
• Create and deliver transmittals to clients by specified delivery method.
• Interface with engineers and document control teams to provide required documentation.
• Adhere to client-driven engineering document services, policies, procedures, standards and guidelines.
• Learn quickly and make minor discretionary decisions without supervision.
• Track emails, transmittals and distributed information as requested.
• Track and update latest revision of files (MOC).
• Manage time and accommodate project requests.

Skills

Self-starter

Detail oriented

Organizational skills

Document control systems

MS Office proficiency

Education

High School diploma or equivalent

Tools

Microsoft Office

AutoCAD (willing to learn)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control Specialist

Full Time Kahuna USA LLC, Broomfield, CO, US

2 days ago Requisition ID: 1142

Salary Range: $25.00 To $26.00 Hourly

Title of position: Document Control Specialist

Position type: Full Time

Pay range: $25-$26

At Kahuna, we offer a fast-paced, collaborative, and rewarding work environment rooted in our core values: Integrity, Relationships, Innovation, Safety, and Empowerment. We are committed to creating a workplace that employees are proud to be part of — and one they can build a long and fulfilling career with.

About the Role

This position will ensure the timely and accurate flow of all drawings and documents issued to internal and external clients. Document control ensures that all users have the latest revisions in a timely manner. Ensures proper tracking and archiving of all digital and hard copy drawings. Supervision with specific and detailed instructions from the Document Control supervisor for day-to-day projects. Direction and detailed instruction for specific projects by client representative. Work will be reviewed during the process and checked for accuracy upon completion.

What You'll Do

• Organize and prepare documents for delivery while maintaining security and confidentiality.
• Display strong knowledge of the workflow from the beginning to end of all drawings as it pertains to projects, tracking, current revisions, deliverables, and storage
• Creates and delivers transmittals to Oxy, by specific delivery method.
• Interface with both Engineers and Document Control on the Oxy side to provide required documentation.
• Demonstrates adherence to client driven engineering document services, policies, procedures, standards and guidelines.
• Display the ability to learn quickly and make minor discretionary decisions without supervision.
• Maintain proper tracking of emails, transmittals and any distributed information if requested.
• Track, maintain, and MOC update latest revision of files.
• Time management and project request flexibility.
• Other duties and special projects as assigned.

What You'll Bring

• Must be a self-starter with initiative, hard worker who can work independently and as a member of a team.
• Must be detailed oriented; precise and organized in handling of documents.
• Solid organizational skills required; must be able to prioritize multiple tasks
• Strong knowledge of document control systems and operations.
• High School diploma or equivalent required.
• Strong computer skills and proficiency in Microsoft office are a must.
• Willing to learn AutoCAD for day-to-day use.
• Familiarity with the oil and gas industry is a plus but not required.
• 1-2 years’ experience in document or records management is ideal but not required.

Next Steps

Kahuna is a DOT-regulated company; therefore, this position requires the candidate pass an initial drug screen and background check upon hire. Must be eligible to work in the United States. This position is not eligible for sponsorship.

Kahuna is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.