Document Control Specialist

Rg Vanderweil.Com; Boston (MA); Hybrid; USD 31,000 - 34,000; Full time

Benefits offered by this job

401K company match

Flexible work schedule

Benefits and wellness program

Hybrid schedule

Job summary

Vanderweil Engineers is seeking a Document Control Specialist for our Boston, MA office on a hybrid schedule. You will support multiple engineering teams with document processing, data entry, submittals, change orders, e-filings and project closeouts.

Responsibilities include tracking RFIs between General Contractors and engineering teams and utilizing tools such as Newforma, Procore, and Autodesk Forma-Build when applicable.

Qualifications

• 1-3 years of related experience
• Interpersonal skills to work well in a team environment
• Good organizational, written and verbal communication skills

Responsibilities

• Document processing and data entry
• Processing submittals, change orders, e-fillings and project closeouts
• Tracking questions between the General Contractors and Engineering teams through RFIs
• Experience or familiarity with Newforma, Procore, Autodesk Forma-Build a plus

Skills

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Tools

Microsoft Office

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control Specialist

Full Time Clerical Boston Office, Boston, MA, US

2 days ago Requisition ID: 1538

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

Join us to do the best work of your career as a Document Control Specialist at our headquarters in Boston, MA (hybrid schedule).

As a Document Control Specialistyou will work in a dynamic team environment supporting multiple engineering teams.

Responsibilities:

• Document processing and data entry
• Processing submittals, change orders, e-fillings and project closeouts.
• Tracking questions between the General Contractors and Engineering teams through RFI’s (Request for Information).
• Experience or familiarity with Newforma, Procore, Autodesk Forma-Build a plus.

Requirements:

• 1-3 years of related experience
• Microsoft Office Suite, especially Excel required
• Interpersonal skills to work well in a team environment
• Good organizational, written and verbal communication skills

Flexible & Hybrid Culture:

• Compensation is $22.50 to $25.00 per hour.
• In addition, we offer 401K company match, flexible work schedule, benefits and wellness program.

We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.

We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.