Document Control/Records Management Specialist

SHINE Technologies; Janesville (WI); Hybrid; USD 34,440 - 45,942; Full time

Job summary

SHINE Technologies in Janesville, Wisconsin is looking for a Document Control/Records Management Specialist, offering a hybrid or remote work model. The role involves processing and managing controlled documents in support of SHINE’s medical isotope production facility.

Key responsibilities include supporting various teams, ensuring accurate document submissions to the electronic management system, and performing quality checks. The position offers a competitive salary range of $25.00 to $33.35 per hour within a diverse and inclusive work environment.

Qualifications

• Experience with controlled document and records management.
• Ability to manage multiple tasks and prioritize.
• Ability to work independently.

Responsibilities

• Support departments in processing controlled documents.
• Update SHINE electronic document management system.
• Perform quality checks on document submissions.

Skills

Organizational skills

Attention to detail

Effective communication

Proficient in Microsoft Office Suite

Experience with electronic file management software

Education

Associate Degree or equivalent experience

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Description

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE’s medical isotope production facility (the Chrysalis). The role provides document and data support for the on‑site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established retention standards in the SHINE electronic document management system (EDMS).

Hybrid or remote work arrangements will be considered. While our headquarters is located in Janesville, Wisconsin, we welcome applicants from across the U.S. who can effectively collaborate in a virtual environment. Candidates may be asked to travel occasionally for team meetings or onsite engagements, depending on business needs.

The base salary range for this position is $25.00–$33.35 per hour plus a comprehensive compensation package.

Duties and Responsibilities

• Supporting cross‑functional departments in submitting controlled documents and records for processing.
• Processing controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capture of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assigning document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Requirements

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project’s needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of SHINE.

Working Conditions and Physical Effort

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
• Moderate physical activity; handling of average‑weight objects up to 40 pounds or standing and/or walking for more than four hours per day.
• Fine motor coordination and strong depth perception is beneficial.
• Exposure to unusual elements such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work involves moderate exposure to hazards or physical risks, requiring basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned upon meeting Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre‑employment drug screen, fingerprinting, and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. The SHINE community benefits from the talents and experiences of all members. SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.