Document Control Records Management Associate (SAP Ariba)

R&D Partners; San Rafael (CA); Hybrid; USD 116,479,000 - 133,729,000; Full time

Benefits offered by this job

Medical insurance

401k plan

Employee Assistance Program

Long-term disability

Weekly payroll

Online timecard approval

Job summary

R&D Partners is hiring a Document Control Records Management Associate with SAP Ariba experience for a 6-month contract in San Rafael, California. The role supports contracting, procurement, market research operations, compliance, and process improvement, with cross-functional collaboration.

The position is hybrid (onsite Tuesday and Thursday) with a strong emphasis on end-to-end contract management, vendor management, and process optimization. Prior biotech/pharma context is a plus.

Qualifications

• Two years of experience with SAP Ariba and Coupa/Spend Source in contract and procurement workflows.
• Experience managing large volumes of contracts end-to-end (100+ per month) is required.
• Ability to navigate complex processes with ambiguity and to troubleshoot autonomously.

Responsibilities

• Manage end-to-end contract lifecycle from drafting to final signatures.
• Monitor and track requisitions from submission to financial approval and PO creation.
• Create and submit contract and requisition requests using SAP Ariba and Coupa/Spend Source.
• Research vendors and onboard new suppliers, updating existing records as needed.
• Draft and route NDAs, scopes of work, and change orders for review and negotiation.
• Serve as liaison between internal partners and external vendors to ensure timely execution.

Skills

SAP Ariba

Coupa/Spend Source

Job description

We are hiring a Document Control Records Management Associate with SAP Ariba experience. You will support contracting, contracting, procurement, market research operations, compliance, and process improvement while partnering cross-functionally to support evolving business priorities.

This is a 6-month contract position based San Rafael, California. Hybrid schedule Tuesday and Thursday onsite.

Responsibilities

• End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures.
• Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation.
• Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool).
• Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary.
• Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders.
• Acting as a liaison between internal business partners and outside vendors to facilitate contract execution.
• Building and maintaining relationships with internal business partners.
• Engaging with other functional areas to assess and respond to contracting and requisition needs, obligations, and revisions.
• Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner.
• Serve as the operational point of contact for processes, ensuring consistency, governance, and timely execution across contracting, procurement, market research, and vendor management activities.
• Lead Market Research (MRP) and Social Listening (SL) operational compliance and data quality processes, ensuring adherence to internal policies, governance requirements, documentation standards, and audit readiness.
• Partner with cross-functional stakeholders (e.g., Procurement, Legal, Compliance, Finance, etc) to strengthen operational processes, identify opportunities for continuous improvement, and enhance organizational agility in responding to evolving business needs.
• Support continuous improvement initiatives by identifying process efficiencies, standardizing workflows, and helping optimize operational execution across activities.

Qualifications

• Required: 2 Years of experience in SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source
• Required: End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts (At least 100+ contracts per month) from draft through final signatures.
• Comfortability with ambiguity and navigating complex processes and systems. Ability to work autonomously and proactively, capable of troubleshooting and figuring things out. Must be able to explain previous experience with navigating complex processes and systems.
• Exceptional attention to detail and strong interpersonal skills, with demonstrated experience building cross-functional relationships, managing complex operational processes, and maintaining high-quality deliverables in a fast-paced environment.
• Experience at a large law firm or within an in-house legal department of a public company a plus.
• Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.

Pay

• $40.65-$46.67/hr

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO & HSA
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.