Document Control Manager

Sundt Careers; Nashville (TN); On-site; USD 70,000 - 90,000; Full time

Job summary

Sundt Careers is seeking a Document Control Manager in Nashville, TN. This role involves managing the document control team for a project and establishing document flow standards. The ideal candidate will have over 5 years of experience in document management, particularly in leadership positions within engineering or construction environments.

Responsibilities include maintaining an Electronic Data Management System, training personnel, and ensuring timely submission of project-related documents. Strong skills in Microsoft Office and effective communication are essential.

Qualifications

• 5+ years' experience in document management, preferably in a leadership or supervisory role.
• Strongly preferred EDMS experience.
• Experience in an engineering and/or construction environment.

Responsibilities

• Manage and lead the document control team for a specific project.
• Maintain procedures and standards for documents and revision history.
• Train and develop document control specialists.

Skills

Document management

Electronic Document Management System (EDMS)

Microsoft Office Suite

Interpersonal skills

Leadership

Tools

Bluebeam Revu

Job description

Job Summary

As the Document Control Manager, you will manage and lead the document control team for a specific project. You will be responsible for establishing all document flow and distribution.

Key Responsibilities

1. Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
2. Establish and maintain good relationships with all staff, Owner, and subcontractors/suppliers. Strong interpersonal and communication skills, both written and verbal and a professional demeanor are required. Acts as a liaison with the various entities associated with the project.
3. Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.
4. Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow up to maintain schedule of submission/re submission.
5. Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.
6. Primary user of the Owner EDMS system.
7. Responsible for training material and training all personnel accessing the project EDMS system.
8. This individual may be responsible for managing, training and developing document control specialists.

Minimum Job Requirements

1. 5+ years' experience in document management, preferably in a leadership or supervisory role.
2. Electronic Document Management System (EDMS) experience (strongly preferred).
3. Experience in an engineering and/or construction environment.
4. Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.). Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1. May stoop, kneel, or bend, on an occasional basis.
2. Must be able to comply with all safety standards and procedures.
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis.
4. Will interact with people and technology frequently during a shift/work day.
5. Will lift, push or pull objects pounds on an occasional basis.
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors.

Safety Level

Safety-Sensitive

Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.