Document Control Manager

Sundt Construction

Nashville (TN)

On-site

USD 75,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Market competitive salary

Bonus eligibility

401K and stock ownership plan

Health coverage starting day one

Flexible time off

Medical, HSA credits

FSA

Employee assistance program

Wellness programs

Life and disability insurance

Employee-owner perks

Educational assistance

Sundt Foundation program

Job summary

Sundt Construction is seeking a Document Control Manager to lead the document control team for a project, establishing all document flow and distribution. You will manage the EDMS and ensure timely submissions, with a focus on accuracy and compliance.

The role requires leadership in document control, strong communication with owners and subs, and proficiency in EDMS and MS Office. Safety, training, and staff development are part of the scope.

Qualifications

5+ years in document management, preferably in a leadership or supervisory role.
Experience with Electronic Document Management System (EDMS).
Experience in engineering/construction environments.
Proficient with Microsoft Office Suite and related tools.

Responsibilities

Develops and maintains procedures for document development, approval, distribution, and revision history.
Liaises with staff, Owner, and subcontractors; maintains professional relationships.
Manages the project EDMS and related systems for record retention.
Oversees timely submission of RFIs, Submittals, Change Orders, and claims; maintains logs and schedules.

Skills

Leadership

Document management

EDMS

Strong communication

Team leadership

MS Office

Bluebeam Revu

Tools

Microsoft Office

Bluebeam Revu

EDMS systems

Job description

Job Description

As the Document Control Manager, you will manage and lead the document control team for a specific project. You will be responsible for establishing all document flow and distribution.

Key Responsibilities

Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
Establish and maintain good relationships with all staff, Owner, and subcontractors/suppliers. Strong interpersonal and communication skills, both written and verbal and a professional demeanor are required. Acts as a liaison with the various entities associated with the project.
Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.
Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow up to maintain schedule of submission/re submission.
Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.
Primary user of the Owner EDMS system.
Responsible for training material and training all personnel accessing the project EDMS system.
This individual may be responsible for managing, training and developing document control specialists.

Minimum Job Requirements

5+ years' experience in document management, preferably in a leadership or supervisory role.
Electronic Document Management System (EDMS) experience (strongly preferred).
Experience in an engineering and/or construction environment.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.). Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

May stoop, kneel, or bend, on an occasional basis.
Must be able to comply with all safety standards and procedures.
Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis.
Will interact with people and technology frequently during a shift/work day.
Will lift, push or pull objects pounds on an occasional basis.
Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors.

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefits