Document Control Lead

Kelvion Holding GmbH - All rights reserve; Catoosa (OK); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Kelvion is seeking a document control lead to manage a team of specialists responsible for controlling and archiving all project documents to ensure accuracy and compliance with ISO 9001 standards.

You will review materials, support internal audits, maintain data books and dossiers, and collaborate with quality, engineering, and manufacturing to maintain document lifecycle integrity.

Strong attention to detail and ability to work in a fast-paced setting are essential; high school diploma required.

Qualifications

• High school diploma or GED required.
• Experience with ISO 9001 quality management systems preferred.
• Ability to maintain accurate, organized records and data books.

Responsibilities

• Reviews and approves document-related materials and reports.
• Maintains the lifecycle of controlled documents, including routing, review, approval, and archiving.
• Performs internal audits to ensure compliance with quality systems and supports external audits.
• Tracks non-conformities and supports CAPA activities.
• Supports preparation of Data Books and Dossiers as required.

Skills

Document control

Quality management

Audits

Team leadership

Education

High school diploma or GED

Job description

Our mission is to lead the industrial transformation by championing innovation and sustainability. From optimising data centres and advancing hydrogen production to revolutionising refrigeration and HVAC systems, our mission-critical thermal solutions empower industries around the globe. United as “One Kelvion,” our global team delivers innovative solutions that drive customer success and support a sustainable future.
Together, We Shape the Future

POSITION SUMMARY

• The document control lead is responsible for leading a team of Document Control Specialists, to manage and maintain an organization's documents, ensuring they are accurate, compliant, and accessible.

RESPONSIBILITIES & DUTIES

• Reviews and approves Material Tests Reports (MTR’s) for accuracy and conformance to contractual requirements.
• Supports in the preparation of contractually required Data Books and Dossiers.
• Ability to maintain Quality Records for the Quality Control and Quality Assurance functions in accordance with established ISO 9001document control and retention policies.
• Ability to perform multiple tasks concurrently, ability to work in a fast-paced environment, ability to interchange with others in the department.
• Manage the entire document lifecycle, including the routing, review, approval, distribution, and archiving of controlled documents.
• Perform internal audits to ensure compliance with quality systems and standards, and support external audits by preparing and organizing documentation.
• Track non-compliance and assist in the implementation and verification of corrective and preventive actions (CAPAs).

OTHER RESPONSIBILITIES

• To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce.
• Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework
• Personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
• Understanding of quality management principles and standards, such as ISO 9001.
• Meticulous and detail-oriented, with the ability to interpret complex instructions and verify document accuracy.
• Excellent written and verbal communication skills for collaborating with different teams.

EDUCATION AND EXPERIENCE (required levels)

• High school diploma or GED

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened to, their contributions recognised, and their ideas welcomed. Our flexible approach to the way we work places people’s health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.