Document Control - Field Services

Kids for the Future; Houston (TX); On-site; USD 28,000 - 41,000; Part time

Job summary

ORION is seeking a dependable Part-Time On-Site Document Control Coordinator to support engineering, construction, and industrial project teams in Houston. The role focuses on printing, receiving, scanning, indexing, filing, distributing, and maintaining controlled project documents and records.

The ideal candidate will have strong admin and document-management skills, with familiarity in engineering/document-control to categorize drawings, specs, submittals, transmittals, and related records.

Qualifications

• High school diploma or equivalent required.
• 5+ years in document control or related role preferred.
• Experience in industrial/engineering environments preferred.
• Familiarity with engineering documents and revision control.
• Ability to work independently and meet deadlines.

Responsibilities

• Print, distribute, store, manage, retrieve, and maintain documents in accordance with procedures.
• Assist project managers with meeting minutes, drawings, specifications, submittals, transmittals, and related records.
• Process incoming files from email, drives, FTP sites, client portals, and document-management systems.
• Scan, index, name, upload, and file documents using established naming conventions.
• Maintain logs, revision histories, registers, distribution lists, and status trackers.
• Archive superseded documents per procedures; remove obsolete versions from active locations.
• Support lifecycle procedures, retention standards, and distribution practices.
• Assist with routine document audits and records retrieval.

Skills

Microsoft Word

Microsoft Excel

Outlook

Teams

Adobe Acrobat

SharePoint

Document control

Records management

Education

High school diploma or equivalent

Associate degree or technical certificate

Tools

Deltek

Engineering DMS

Client portals

FTP sites

Job description

• Location 1334 Brittmore Road,Suite 1327,Houston, TX, 77043,United States
• Industry Chemical, Manufacturing, Oil & Refinery
• Employee Type Contract
• Required Degree High school
• Manage Others No

Contact information

• Email [e-mail]

DOCUMENT CONTROL

Part-Time On-Site - 9 Month Contract Period

Location: Chocolate Bayou, Texas Area

JOB SUMMARY

We are seeking a dependable, organized, and detail-oriented Part-Time On-Site Document Control Coordinator to support engineering, construction, and industrial project teams. This position is responsible for printing, receiving, scanning, indexing, filing, distributing, and maintaining controlled project documents and records.

The successful candidate will have strong administrative and document-management skills, along with enough familiarity with engineering, design, drafting, construction, or industrial documentation to recognize common document types and correctly categorize drawings, specifications, submittals, transmittals, and related project records.

JOB FUNCTIONS

• Print, distribute, store, manage, retrieve, and maintain company and project documents in accordance with established document-control procedures.
• Assist project managers and project team members with maintaining meeting minutes, drawings, specifications, approvals, submittals, transmittals, correspondence, and other related project records.
• Process incoming files received through email, shared drives, FTP sites, document-management systems, client portals, and other approved sources.
• Scan, index, name, upload, and file documents using established naming conventions, folder structures, file indexes, and document-control procedures.
• Maintain accurate document logs, transmittal records, revision histories, document registers, distribution lists, and status trackers.
• Verify that documents are complete, legible, properly identified, and routed to the appropriate internal or external recipients before release or filing.
• Support document reproduction, printing, and distribution activities and help ensure users receive the correct current revision of controlled documents.
• Identify and categorize common technical documents, including drawings, specifications, submittals, transmittals, vendor documents, RFIs, meeting records, and project correspondence.
• Assist with Requests for Information logs, submittal logs, and other clerical tracking records supporting the document-control function.
• Archive superseded documents in accordance with project procedures while helping ensure obsolete versions are removed from active-use locations.
• Learn, follow, and support established document lifecycle procedures, retention standards, revision-control requirements, and distribution practices.
• Support small projects, discrete work packages, or assigned portions of larger projects with routine document-control and records-management activities.
• Assist with routine document audits, records retrieval, and file clean-up activities as directed.
• Perform other assignments as necessary and directed by management.

SKILLS AND QUALIFICATIONS

• High school diploma or equivalent required.
• Associate degree, technical certificate, or coursework in business administration, drafting, engineering technology, construction management, records management, or a related field is preferred.
• 5+ years of experience in document control, records management, project administration, office administration, or a related support role is preferred.
• Experience in an industrial, engineering, construction, manufacturing, fabrication, technical-office, or project-services environment is helpful.
• Basic familiarity with technical documents, including drawings, specifications, submittals, transmittals, and revision-controlled project records.
• Basic drafting, design, engineering, construction, or technical-documentation experience is preferred. The candidate must be able to recognize general document types and disciplines for appropriate indexing, filing, and routing.
• Basic understanding of document revision control, document numbering, filing practices, naming conventions, and records retention.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat, and shared-drive folder structures.
• Familiarity with SharePoint, document-management systems, client portals, FTP sites, Deltek, engineering document-management systems, or similar platforms is preferred but not required.
• Strong organization, attention to detail, and accuracy in data entry, indexing, and record maintenance.
• Ability to follow established procedures, manage routine deadlines, and work independently with appropriate direction.
• Clear written and verbal communication skills.
• Demonstrated dependability, professionalism, teamwork, flexibility, integrity, and commitment to high-quality work.
• Must have a valid driver’s license and a driving record that meets company driver requirements.
• Must be eligible to obtain and maintain a TWIC card, if required for assigned work locations or projects.
• Must be eligible to work in the United States without current or future employer sponsorship.
• Must be able to successfully complete an approved background check.
• Must be able to pass a pre-employment drug and alcohol test and participate in random testing in accordance with company policy, client requirements, and applicable law.
• As a condition of employment, candidates must be eligible to work in the United States in accordance with applicable law. Visa sponsorship is not available for this role.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

This part-time, on-site position is primarily based in a plant-facility office environment and involves regular computer, filing, scanning, printing, and document-reproduction work. The employee may periodically be required to visit, conduct work in, or attend job walks at an operating plant, construction site, client facility, or other industrial work area.

During site visits or assignments, the employee may be exposed to outdoor weather conditions, heat, elevated noise levels, moving mechanical equipment, electrical energy, construction activity, vibration, fumes, chemicals, and airborne particles. Required personal protective equipment will be provided and must be worn in accordance with company, client, and site-specific safety requirements. Required safety training will be provided before performing work requiring such equipment or entering designated work areas. OSHA requires employers to assess hazards, provide appropriate PPE where needed, and train employees required to use it.

The physical demands described below are representative of those that may be required to perform the essential functions of this position, with or without reasonable accommodation:

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers to operate a computer keyboard, scanner, copier, printer, telephone, and other standard office or document-reproduction equipment.
• Ability to communicate effectively in person, by telephone, and electronically.
• Ability to review printed and electronic documents and distinguish relevant document information, including document titles, numbers, revision levels, and filing information.
• Ability to stand, walk, bend, stoop, reach, climb stairs, and occasionally climb a ladder as needed to access files, work areas, or project locations.
• Ability to safely attend job walks and site visits in industrial or construction environments while wearing required personal protective equipment.
• Ability to occasionally lift, carry, move, or position materials and document boxes weighing up to 15 pounds.
• Ability to operate a company vehicle and travel between company offices, client facilities, and project locations, when required.
• Work schedules are determined by client, project, and departmental needs. Core work hours may be established to ensure required coverage, and flexibility in start and end times may be available when operational requirements are met.

This job description summarizes the general nature and level of work performed in this position and is not intended to be a comprehensive or exhaustive list of all duties, responsibilities, or qualifications required. It does not constitute an employment contract, and duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS

• medical, dental, and vision coverage, life insurance, 401(k) retirement savings, paid time off (PTO), and long- and short-term disability insurance.
• We also offer additional voluntary benefits such as critical illness, hospital indemnity, cancer, and accident coverage, along with access to an Employee Assistance Program (EAP).

ORION is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment background checks and substance abuse testing. We participate in the E-Verify Federal Identification System.