Document Control Coordinator

Tosoh Quartz, Inc. in; Portland (OR); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Wellness reimbursement

401(k) with company match

PTO and holidays

Education assistance

Columbia Sportswear Employee Store

Job summary

Tosoh Quartz, Inc. is seeking a Document Control Coordinator to manage entry, setup, release, and use of engineering documents.

You will coordinate with sales, engineering, and planning to upload customer documents, release approved drawings, verify accuracy, and prepare shop floor documentation, ensuring smooth flow to support production operations. You will partner with the team to release drawings, maintain documents in ERP and SharePoint, and assist in project management tasks using ClickUp;

Qualifications

• High school diploma or equivalent.
• 1 year of document/file management or project admin support.
• Intermediate Microsoft Office skills (Word and Outlook).
• Strong organizational skills.
• Excellent attention to detail.
• Experience with ERP systems (IFS ideal).
• Experience with project management software.
• Familiarity with mechanical, civil or construction drawings and revisions.
• Experience in a build-to-print manufacturing environment.
• ClickUp project management software knowledge.

Responsibilities

• Print drawings and documents for shop orders.
• Enter new drawings and specifications from customers into ERP.
• Review new and updated documents for accuracy.
• Release new and modified drawings for production use.
• Assist in administering the project management software (ClickUp).
• Maintain and update the department SharePoint page and files.

Skills

Attention to detail

Strong organizational skills

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent

Tools

ERP systems

ClickUp

Job description

Tosoh Quartz is a global leader in high-precision silica glass products, where innovation and quality drive our success in the semiconductor industry. As part of the diversified Tosoh Corporation family, our teams in the US and the UK collaborate across continents to deliver cutting-edge semiconductor industry solutions through advanced engineering and a commitment to continuous improvement. With over 300 dedicated employees and a reputation for excellence, we offer a dynamic environment focused on developing new products, fostering professional growth, and shaping the future of technology.

Position Summary

As the Document Control Coordinator, you will manage the entry, setup, release and use of engineering department documents. In this role, you will partner with sales, engineering, and planning to upload customer documents, release approved drawings for production, verify document accuracy, and coordinate preparation of shop floor documentation. This position serves as a critical checkpoint to ensure accurate drawing releases and seamless document flow to support production operations.

Key Responsibilities

• Print drawings and document for shop orders.
• Receive and enter new drawing and new specifications from customers into ERP.
• Review new and updated documents for accuracy.
• Release new and modified drawings for production use.
• Assist in the administration of the project management software, ClickUp.
• Maintain and update the department SharePoint page and files.

Minimum Qualifications

• High school diploma or equivalent
• 1 year of experience of document/file management, project admin support or an equivalent combination of education and experience
• Intermediate Microsoft Office skills (Word and Outlook)
• Strong organizational skills
• Excellent attention to detail

Preferred Qualifications

• Experience working with ERP systems, IFS experience is ideal
• Experience with project management software
• Familiarity with mechanical, civil or construction drawings and revisions
• Experience in a build-to-print manufacturing environment
• ClickUp project management software knowledge

Why You’ll Love Working at Tosoh Quartz

Located in the beautiful Pacific Northwest, Tosoh Quartz offers a comprehensive benefits package designed to support your health, financial well ‑ being, and long ‑ term growth, including:

• Comprehensive health and wellness benefits
• $500 annual wellness reimbursement
• 401(k) with Company match
• Generous PTO accrual and 10 paid holidays
• Dependent scholarship and education assistance
• Columbia Sportswear Employee Store access
• Additional perks that make Tosoh Quartz a great place to build your career

Please note: All applicants who receive a conditional offer of employment will be required to successfully complete pre-employment drug and background screenings.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.