Document Control (Contractor)

RWS Global; Cincinnati (OH); Hybrid; USD 50,000 - 70,000; Part time

Job summary

RWS Global is looking for a Document Control professional for a temporary, project-based contract role. This position is hybrid, located in Cincinnati HQ, with remote eligibility. The successful candidate will manage project documentation, coordinate updates with various teams, and ensure alignment with studio standards.

Ideal applicants will have strong organizational skills, proficiency in document management software, and experience in the architecture or construction industries.

Qualifications

• Experience in design & build communication processes within the architecture, interior design or construction industries.
• Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation.
• Experience in coordinating updates with design and production vendors.

Responsibilities

• Manage project files to meet naming conventions and approval workflows.
• Coordinate with designers and engineers to manage updates and revisions.
• Provide support in the creation of design intent and construction document packages.

Skills

Attention to detail

Organizational skills

Communication skills

Project documentation structure

Proficient in AutoCAD

Experience with document management software

Tools

AutoCAD

Bluebeam

Adobe Acrobat

Microsoft Office Suite

Job description

Overview

Project Role: Document Control

Working Hours: Hours of operation are 9:00 - 5:00pm EST, Monday through Friday

Place of Work: Hybrid, Cincinnati HQ; remote eligible

Other: Contractor

About RWS Global

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.

Role Qualifications

• Experience in design & build communication process within the architecture, interior design or construction industries
• Proficiency in project documentation structure, consistency management, drawings set organization and index management, project documentation network management across all disciplines and supporting materials
• Experience in managing project files meet naming conventions, version control, and approval workflows
• Experience in coordinating with designers, architects, engineers, and production vendors to manage updates and revisions
• Ability to provide strong support in the creation and delivery of design intent and construction document packages
• Ability to verify that documentation aligns with studio standards, client requirements, and project schedules
• Attention to detail, organizational, and communication skills
• Proficiency in document management software and standard design tools (AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote; and collaborative cloud-based software similar to Box, Aconex, ACC, and SharePoint)
• Familiarity with themed entertainment project lifecycles, including concept, schematic, design development, and fabrication
• Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation
• Capability to operate autonomously and take ownership of tasks
• Ability to discern shift in priorities and follow through on deliverables with a sense of urgency

This is a temporary, project-based contract role. This is not a fulltime team member role.