Project Coordinator (Contractor)

RWS Global; Cincinnati (OH); On-site; USD 50,000 - 70,000; Part time

Job summary

RWS Entertainment Group is seeking a Project Coordinator in Cincinnati to manage project coordination and delivery from concept through construction for themed entertainment. This hybrid role requires strong background in project documentation management and communication across creative and technical teams.

The ideal candidate has experience within themed entertainment and construction management with excellent organizational skills. This is a contract role, not full-time.

Qualifications

• Experience in design & build communication within architecture or construction.
• Familiarity with themed entertainment project lifecycles.
• Excellent written and verbal communication skills.

Responsibilities

• Support project coordination and delivery from concept through construction.
• Coordinate with designers and vendors for updates and revisions.
• Manage documentation for RFQs, RFPs, and tender documentation.

Skills

Project documentation management

Communication skills

Time management

Proficiency in AutoCAD

Tools

AutoCAD

Bluebeam

Adobe Acrobat

Microsoft Office Suite

Box

Aconex

SharePoint

Job description

Project Coordinator – Contract

Working Hours: 9:00 AM – 5:00 PM EST, Monday through Friday
Location: Hybrid – Cincinnati or Orlando HQ; remote eligible

Role Summary

Our project teams are seeking an experienced Project Coordinator with a strong background in estimating and project tender process management for themed entertainment, attractions, and experiential environments. This individual bridges creative and commercial objectives to support project coordination and delivery from concept through construction. This is a temporary contract role and is not a full‑time team member position.

Role Qualifications

• Experience in design & build communication processes within the architecture, interior design or construction industries.
• Experience working in the themed entertainment or multi‑discipline construction management industry.
• Familiarity with themed entertainment project lifecycles, including concept, schematic, design development, tender and fabrication.
• Experience in managing project files to meet naming conventions, version control, and approval workflows.
• Experience coordinating with designers, architects, engineers, and production vendors to manage updates and revisions.
• Demonstrated proficiency in project documentation structure, consistency management, and project documentation network management across all disciplines and supporting materials.
• Ability to support the creation and delivery of design intent and construction documentation packages.
• Proficiency in document management software and standard design tools (AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote, and collaborative cloud‑based software such as Box, Aconex, ACC, and SharePoint).
• Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation.
• Ability to work independently and take ownership of tasks.
• Ability to discern shifts in priorities and follow through on deliverables with a sense of urgency.
• Experience managing documentation for RFQs, RFPs, and tender documentation, and coordinating between design, vendor, and procurement teams.
• Excellent written and verbal communication skills, organizational and analytical skills, with the ability to interpret both creative intent and commercial requirements.
• Experience in communication between creative, architectural, engineering, and fabrication teams to maintain design intent through all phases.
• Strong multi‑tasking and time‑management abilities across multiple projects.
• Detail‑oriented with a proactive approach to problem‑solving and workflow efficiency.
• Adaptable to fast‑paced, collaborative, and iterative design environments.