Document Control Clerks

Jefferson Solutions Group; Washington (District of Columbia); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Benefits including Medical, Dental, and Vision

Retirement Plan Match

Competitive Annual Leave Package

Education Reimbursement

Basic and Voluntary Life Insurance

Disability Insurance

Employee Assistance Program (EAP)

Wellness Program

Job summary

Jefferson Solutions Group is seeking a Document Control Clerk to support a significant contract, located remotely or hybrid depending on client needs.

This position involves posting invoices, tracking document submissions, and ensuring compliance with federal principles. A High School Diploma and 3 years of relevant experience are required.

Join Jefferson and become part of a vibrant community focused on innovation, excellence, and continuous learning.

Qualifications

• Minimum of 3 years of experience in supporting a USG Department or Agency.
• Strong attention to detail and commitment to excellence.
• Eligible to obtain a Public Trust clearance.

Responsibilities

• Post commercial invoices and IPAC transactions for payment.
• Log vouchers into the Phoenix accounting system for tracking.
• Identify and communicate deficiencies in invoice submissions.

Skills

Organizational skills

Interpersonal skills

Communication skills

Analytical skills

Education

High School Diploma or GED

Job description

Jefferson is proactively seeking a Document Control Clerk to support a highly anticipated contract. This role will be remote or hybrid, depending on the needs of the client, with onsite performance in Washington, DC. The annual salary is negotiable and compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience, training, security clearances, licensure, certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you'll find a vibrant culture that fosters sharing and connectedness, where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Responsibilities

• Work jointly with agency direct hire personnel to post commercial invoices, Intra‑Governmental Payment and Collection (IPAC) transactions, payroll transactions, determine appropriateness for payment, obtain administrative approvals, and route documents for ultimate payment.
• Log vouchers into the Phoenix accounting system to provide document tracking for invoices.
• Disseminate and track vouchers routed through ASIST to project officers for administrative approvals.
• Input critical voucher information into Phoenix, as applicable, to permit ultimate payment.
• Identify and communicate deficiencies in invoice submissions by vendors and employees.
• Support the review, analysis, and negotiation of provisional and final indirect cost rate proposals, ensuring allowability, allocability, and reasonableness in accordance with federal cost principles.
• Prepare negotiation objectives and conduct in‑depth cost/price analyses, including review of expense pools, allocation bases, and business volume forecasts.
• Maintain indirect cost rate official files; ensure accuracy and completeness of documentation in agency systems.
• Coordinate with auditors, legal counsel, and other functional specialists to resolve audit findings and recommendations related to indirect costs.
• Provide technical guidance to COs and AOs on indirect cost rate application and compliance.
• Monitor provisional indirect rate performance, perform trend analysis, and recommend adjustments as needed.
• Support policy development and interpretation on cost principles, indirect rates, and related areas.

Required Qualifications

• High School Diploma or GED.
• A minimum of 3 years of direct experience supporting a USG Department or Agency receiving, controlling, and inputting vital information from the invoice to permit ultimate payment.
• Strong organizational, interpersonal, communication, writing, and analytical skills to effectively interact with program and contracting officials.
• Attention to detail, high standards of excellence, and commitment to perform and execute all project activities successfully.
• Candidates must be eligible to obtain a Public Trust clearance.

Benefit Overview

• Health Benefits; Medical, Dental, Vision
• Retirement Plan Match
• Competitive Annual Leave Package
• Education Reimbursement
• Basic and Voluntary Life Insurance
• Disability Insurance
• Cafeteria Plan
• Employee Assistance Program (EAP)
• Domestic and Global Health Insurance
• Floating Holidays
• Wellness Program

About Jefferson Solutions Group

Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws. Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626‑8550 via email: [e-mail].