Quality Documentation Specialist

Karman Space & Defense; Huntington Beach (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Paid Time Off

HSA

FSA

Life Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Karman Space & Defense is seeking a documentation coordinator to keep production paperwork moving on schedule, coordinating documentation flow, assembling packages, and ensuring quality records are complete and accessible. You will work across engineering, production, machining, inspection, and shipping to support on-time delivery.

The role requires an eye for detail, strong MS Office skills, and the ability to review certifications and contracts while training internal users on relevant tools

Qualifications

• High school diploma or equivalent required.
• Ability to read, speak, and write in English.
• Experience with Microsoft Office Suite.

Responsibilities

• Coordinates documentation flow and approval routing to support production schedules.
• Creates, assembles, and maintains documentation packages and ensures files are accurate and accessible.
• Supports quality tasks and acts as a quality liaison across engineering, production, machining, inspection, and shipping.
• Reviews documentation, material certifications, testing certifications, and production records for completeness and compliance.
• Checks formatting and conformance of documents and templates.
• Provides training and support to internal users on relevant software tools.
• Reviews program contracts to confirm documentation requirements are met.

Skills

English fluency

Microsoft Office

Education

High school diploma or equivalent

Job description

Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies’ core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs. This role supports our Defense Systems business, bringing together Hypersonics, Strategic Missile Defense, Tactical Missiles, and Integrated Defense Systems. Modern defense missions demand more than piecemeal parts or patchwork products; they require hardware that seamlessly integrates disparate technologies into a unified system. Backed by decades of flight-proven performance, our teams deliver tailored mission-ready solutions across air, land, and sea, including: launch and deployment systems, propulsion, payload protection, integration and deployment. In this role, you help keep production hardware moving on schedule by coordinating documentation, quality tasks, and cross-department communication. You work closely with engineering, machining, production, inspection, and shipping teams to ensure documentation packages, certifications, and quality records are complete, accurate, and available when needed. Your work directly supports on-time delivery and smooth workflow across the organization.

Schedule

• The work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m.

Responsibilities

• Coordinates documentation flow and approval routing to support production schedules.
• Creates, assembles, and maintains documentation packages and ensures files are accurate and easily accessible.
• Supports quality tasks and functions as a quality liaison across engineering, production, machining, inspection, and shipping teams.
• Reviews documentation, material certifications, testing certifications, and production records for completeness and compliance.
• Checks formatting and conformance of documents and templates.
• Provides support on tasks and projects assigned by management.
• Provides basic word-processing support and general administrative assistance.
• Provides training and support to internal users on relevant software tools.
• Notifies management of compliance-related questions or issues.
• Reviews program contracts to confirm that documentation requirements are met.

Required Qualifications

• High school diploma or equivalent in work experience.
• Ability to read, speak, and write in English.
• Experience with Microsoft Office Suite.

Preferred Qualifications

• Experience with AS9100 and/or International Organization for Standardization (ISO) 9001.
• Aerospace or defense industry experience.

Physical Requirements

• Ability to walk, climb stairs, and access production areas across multi-building facilities.
• Ability to work in production environments that may be noisy, dusty, or experience varying temperatures.
• Ability to follow safety protocols, including use of personal protective equipment (PPE).
• Ability to sit, stand, walk, use hands frequently for typing and handling files, operate standard office equipment, and conduct in-person and phone communication.
• Ability to lift files, papers, common office tools and equipment, and a laptop. The essential functions of this position must be performed with or without reasonable accommodation.

This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company-paid life and AD&D insurance
• Short-and long-term disability coverage
• Tuition reimbursement

Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.