Document Control Clerk

Pro-Dex, Inc.; Irvine (CA); Presencial; USD 35.000 - 50.000; Jornada completa

Descripción de la vacante

Pro-Dex, Inc. in Irvine, CA seeks a Document Control Clerk to manage and organize controlled documents, ensuring accuracy, quality, and regulatory compliance. You will support multiple departments by keeping filings updated and accessible.

We value attention to detail, strong documentation skills, and integrity when handling confidential information. This role emphasizes quality systems and timely document processing.

Formación

• Experience in FDA regulated (or GMP quality system) environments.
• Excellent written and verbal communication skills.
• Attention to detail with high accuracy.
• Proficient in MS Word, Excel, Access, Outlook, Teams and Adobe Acrobat.

Responsabilidades

• Review and manage core documents for accuracy and completeness.
• File, track, and scan job orders and other controlled documents.
• Maintain onsite/offsite document storage, retrieval and destruction.
• Support interdepartmental document control requests.
• Ensure compliance with quality systems and procedures.

Conocimientos

Highly organized

Strong communication

Interpersonal skills

Procedures writing

Educación

FDA regulated environment experience

Herramientas

MS Word

MS Excel

MS Access

Outlook

Teams

Adobe Acrobat

Descripción del empleo

The Document Control Clerk is responsible for reviewing, managing, and organizing company documents to ensure accuracy, quality, and compliance with organizational and regulatory standards. This role supports various departments by ensuring that documents are properly filed, updated, and accessible when needed.

The Document Control Clerk is responsible for reviewing, managing, and organizing company documents to ensure accuracy, quality, and compliance with organizational and regulatory standards. This role supports various departments by ensuring that documents are properly filed, updated, and accessible when needed.

JOB DUTIES

• Perform Job Order reviews for accuracy, completeness, and compliance with established procedures
• Maintain, track, file and scan Job Orders and other controlled documents, including physical and electronic records
• Maintain onsite/offsite document storage, retrieval, and destruction
• Supports interdepartmental Document Control requests
• Responsibilities include bending, squatting, pulling, pushing, and/or lifting 35 pounds
• Ensure day-to-day activities and time management align with the department goals
• Ensure all quality aspects of this position
• Perform other duties as assigned

SKILLS AND QUALIFICATIONS

• Highly organized, detailed and able to perform duties with a high degree of accuracy
• Good written and verbal communications skills and experience writing procedures
• Strong interpersonal, communication, and some problem-solving skills
• Working knowledge of Microsoft Word, Excel, Access, Outlook, Teams, and Adobe Acrobat

ACCOUNTABILITIES

• Guarantee quality of products through quality systems in highly regulated environment
• Ensure all quality aspects of this position
• Maintain a safe working environment
• Handle confidential information with integrity and discretion

EDUCATION AND EXPERIENCE

1-2 years experience in a FDA regulated (or certified Quality System) within a Document Control or mid-level Quality Assurance position. Documented training to GMPs or industry Quality System standard or equivalent work experience.

MENTAL, PHYSICAL AND VISUAL DEMANDS

Uses critical thinking skills to create original documents, reports and spreadsheets and interpret information furnished in written, oral or schedule form; able to make set goals based on available information and to plan work in order to meet deadlines; able to be resourceful at problem solving and formulates appropriate responses to requests for services and information from internal or external customers; able to project likely future occurrences based on current or historic data.

We are an Equal Employment Opportunity ("EEO") Employer.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Company makes hiring decisions based solely on qualifications, merit, and business needs at the time