Document Control and Training Administrator

Merck & Co.; Mesa (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

FUJIFILM Electronic Materials, U.S.A., Inc. in Mesa, Arizona is seeking a Document Control and Training Administrator to support manufacturing, labs, maintenance and engineering with training and document control systems.

Responsibilities include managing documents, tracking training, and publishing documents into Compliant Pro (CPro). The role also serves as the CPro Training Module Administrator for the Mesa site, maintains records, supports internal/external audits, and assists with new hire

Qualifications

• Excellent written and verbal communication; professional at all levels.
• Experience maintaining document control and training records.
• Familiarity with ISO:9001 documentation requirements and audits.
• Manufacturing environment experience; chemical/semiconductor preferred.

Responsibilities

• Ensure documentation control and training per ISO standards and regulatory requirements.
• Revise, maintain, and publish documents; monitor due dates and reports.
• Serve as CPro Training Module Administrator for Mesa site; support other modules.
• Maintain training records and support monthly training schedules.
• Support internal/external audits from a document control/training perspective.
• Assist with new hire training and develop Quality/EHS training modules.
• Act as SME for systems related to training and document control.
• Perform other duties as assigned.

Skills

Communication

Organizational skills

Problem solving

Resilience

Team leadership

Education

HS Diploma or equivalent

Two-year degree preferred

Tools

Office 365

SAP

CPro / Training systems

Lotus Notes

Job description

Position Overview

FUJIFILM Electronic Materials, U.S.A., Inc., is a global leader in chemical solutions which enable the semiconductor industry and the digital universe. We have an exciting opportunity at our Mesa, Arizona facility for a Document Control and Training Administrator!

The Role

The Document Control and Training Administrator supports manufacturing, warehouse, labs, maintenance & engineering, EHS, quality and other administrative department requirements for training and document control systems. They assist in managing documents, training, and support of day to day activities supporting the organization.

Company Overview

FUJIFILM Electronic Materials, U.S.A. fuels innovation in the semiconductor industry-where chemistry meets technology. Our advanced materials and formulations enable manufacturers to build the microchips that power Artificial Intelligence, computers, electric vehicles, smartphones, and more.

We're a global business-to-business supplier of chemical formulations and advanced materials used for manufacturing and packaging semiconductors. Our chemical formulations allow top manufacturers to produce microchips that both power and connect our digital world. Think you've got what it takes to build a more connected world? Then connect with us today and challenge the boundaries of what's possible-for the world and your future.

We have six U.S. manufacturing and Research & Development facilities, located in: Mesa, Arizona; Castroville, California; Hollister, California; Carrollton, Texas; and North Kingstown, Rhode Island-each offering unique local experiences.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Key responsibilities for this role include:

• Ensures facility documentation control and training requirements per ISO (9001/14001/45001) and regulatory standards are in compliance.
• Revises, maintains, and creates documents, monitors due dates, assigns updates to departments, provides administrative support for documents, create/send out reports and publishes documents into Compliant Pro (CPro)
• Functions as the CPro Training Module Administrator for the Mesa site. Assists with implementation of other CPro modules, as assigned
• Maintains department training and task certification records, including support for Quality/EHS/HR requested training rolled out monthly per training schedules.
• Maintains hard copy and electronic training documentation and helps with maintaining record retention programs.
• Maintains task certification tests and test question banks current in CPro
• Support Internal/External (Customer) audits from a document control/training perspective
• Assist with new hire training orientation and creation/updates of Quality/EHS training modules
• Subject matter expert and employee supportive role for systems related to training and document control
• All other reasonable duties as assigned

REQUIREMENTS

• HS Diploma and 3 years of document control/training administrator experience or equivalent required. A two-year degree and 1 year of experience preferred.
• Prior supervisory experience leading a manufacturing operator team a plus
• Excellent written and verbal communication skills; must have the ability to communicate professionally at all levels of the organization
• Excellent computer skills to include proficiency in Office 365 products (Word, PowerPoint, and Excel) required
• Prior experience with SAP a plus
• CPro, Lotus Notes, or other Computer Based Training system a plus
• The ability to effectively participate in meetings and trainings with participants at all levels of the organization
• Familiarity with ISO:9001 documentation and training requirements a plus
• Internal auditing experience a plus
• At least five years of experience in a manufacturing environment; chemical plant or semiconductor organization preferred.
• This is a safety-sensitive position that requires candidates to successfully pass a post-offer drug screening prior to employment. One of the essential job functions is the ability to work in a constant state of alertness and in a safe manner.

ADDITIONAL REQUIREMENTS

We value a professional, adaptable, and collaborative work environment. The following competencies are essential for success in any role and reflect our commitment to effective teamwork, problem solving, and workplace communication.

• Resilience - Ability to adapt to workplace challenges, maintain professionalism, and manage responsibilities effectively.
• Communication - Capacity to clearly and professionally exchange ideas, interact respectfully with colleagues and customers, and foster positive workplace relationships.
• Reasoning & Decision Making - Ability to analyze information, follow verbal and written instructions, and make logical, sound decisions.
• Comprehension - Capability to understand and complete tasks as assigned and solve problems effectively.
• Organizational Skills - Competence in managing multiple priorities, maintaining accuracy, and staying focused despite potential workplace distractions.

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([e-mail]).