Document Control Analyst

System One, Inc.; Bellevue (WA); Remote; USD 44,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Spending accounts

Job summary

System One, Inc. is seeking a Document Control Analyst for a remote, long-term contract. You will administer and maintain an EDMS, manage document lifecycles, and ensure proper metadata and archival.

You will review controlled documents and Change Orders, support regulatory expectations (ASME NQA-1, NRC), train staff, and assist in audits and readiness activities across engineering, quality, licensing and supply chain.

Qualifications

• Associate degree required; bachelor's degree preferred.
• 3–5 years of document control in regulated industries such as nuclear or aerospace.
• Strong EDMS knowledge with lifecycle, approvals, and metadata handling.
• Familiarity with ASME NQA-1, NRC guidance and NIRMA guidelines.
• Proficient in Microsoft Office and Adobe Acrobat.
• Excellent written and verbal communication; capable of training others.

Responsibilities

• Administer and maintain EDMS, ensuring version control, approvals, metadata standards, and archival.
• Review, edit, and process controlled documents and Change Orders per procedures and regulatory expectations.
• Act as a point of contact for document control across engineering, quality, licensing, PM, and supply chain.
• Guide teams through EDMS workflows; ensure timely routing, review, and release of documents.
• Train staff and contractors on RMDC policies, procedures, and EDMS use; assist onboarding.
• Support records retention, retrieval, and disposition per internal schedules and external compliance obligations (ASME NQA-1, NRC).
• Perform document audits and quality checks for completeness and regulatory compliance.
• Develop and maintain RMDC tools, templates, training materials, and standard work.
• Triage RMDC mailboxes and tickets; escalate issues as needed.
• Contribute to audits readiness, licensing submittals, vendor reviews, and inspections.
• Assist migration of legacy documents and data cleanup within EDMS and SharePoint.
• Coordinate with CM or quality teams on change control, revisions, and baselining.
• Lead or contribute to process improvements to enhance performance and efficiency.

Skills

EDMS

Version control

Document lifecycle

Training staff

Education

Associate degree

Bachelor's degree preferred

Tools

SharePoint

Agile

DevonWay

Adobe Acrobat

Job description

Job Title: Document Control Analyst
Location: Remote
Type: Long term Contract
Compensation: $32.00 - $46.00 per hour

Responsibilities

• Administer and maintain Electronic Document Management System (EDMS), ensuring compliance with document lifecycle requirements including version control, approvals, metadata standards, and archival.
• Review, edit, and process-controlled documents and Change Orders, verifying alignment with procedures and nuclear regulatory expectations.
• Act as a point of contact for document control support across engineering, quality, licensing, project management, and supply chain functions.
• Guide internal teams through EDMS workflows, ensuring timely routing, review, and release of documentation.
• Train staff and contractors on RMDC policies, procedures, and EDMS use; assist in onboarding new users.
• Support records retention, retrieval, and disposition processes consistent with internal schedules and external compliance obligations (e.g., ASME NQA-1, NRC guidance, NIRMA).
• Perform document audits and quality checks to ensure completeness, accuracy, and regulatory compliance.
• Help develop and maintain RMDC tools, templates, training materials, and standard work instructions.
• Maintain and triage RMDC mailboxes and ticketing systems, escalating issues as needed.
• Contribute to readiness activities for audits, licensing submittals, vendor reviews, and regulatory inspections.
• Support the migration of legacy documents and data cleanup efforts within EDMS and SharePoint.
• Coordinate with configuration management or quality teams on change control, revisions, and baselining activities.
• Lead or contribute to process improvement initiatives to enhance document control performance and efficiency.

Requirements

• Associate degree required; bachelor's degree preferred. Equivalent experience may be considered in lieu of formal education.
• 3–5 years of experience in document control or records management, ideally within a regulated industry such as nuclear, aerospace, energy, or life sciences.
• Strong working knowledge of electronic document management systems (e.g., SharePoint, Agile, DevonWay, or similar).
• Demonstrated understanding of document lifecycle processes, change control, and records retention principles.
• Familiarity with nuclear regulatory and quality frameworks, including ASME NQA-1, NRC Regulatory Guides, and NIRMA Technical Guidelines.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Excellent written and verbal communication skills, with the ability to train and support users across departments.
• Strong attention to detail, organization, and analytical problem-solving skills.
• Ability to prioritize tasks, manage deadlines, and work effectively both independently and collaboratively.
• Proven track record of reliability, integrity, and maintaining confidentiality in a technical or regulated environment.
• Design experience in the nuclear industry, especially with in-core assemblies or components.
• Experience with nuclear industry operation, DOE and NRC regulations
• Knowledge of neutronics, thermal-hydraulics, and/or structural analysis.
• Understanding of requirements, requirement verification, design and product specifications to meet design basis
• Ability to lead multidisciplinary design activities
• Experience in finite element stress analysis using ANSYS and first principles calculations.
• Experience with writing test requirements documents and developing nuclear product test campaigns.
• Experience with manufacturing and methodology, especially in first article productions.
• Experience with technical evaluation, review, and nonconformance evaluation of vendors and suppliers.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.