Document Admin

System One, Inc.; Princeton (NJ); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Health benefits

401(k) plan

Job summary

System One, Inc. is seeking a Document Admin for a contract position in Princeton, NJ. Responsibilities include scanning, organizing, and indexing paper documents into the PLM system and ensuring proper document control.

You will support the transition of legacy records to electronic systems, maintain accuracy, and assist with revisions and archiving, while collaborating with Quality and R&D teams. High school diploma and strong MS Office skills required.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and attention-to-detail skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience scanning, uploading, and maintaining electronic documents.

Responsibilities

• Scan, upload, and organize paper documents into the PLM system.
• Apply document numbering, labeling, and indexing standards.
• Assist with transitioning legacy records to electronic systems.
• Maintain documentation accuracy and proper maintenance in systems.
• Assist with document revisions, approvals, and archival activities.
• Support change management and document control processes.
• Collaborate with Quality, R&D, and other teams to track documentation.
• Ensure compliance with quality standards and regulatory requirements.
• Retrieve, distribute, and track controlled documents as requested.
• Provide general document management and administrative support.

Skills

MS Office

Attention to detail

Organizational skills

Communication skills

Document control

Education

High School Diploma

Tools

Agile PLM

EDMS

Job description

Job Title: Document Admin
Location: Princeton, NJ
Type: Contract
Compensation: $22-25/hr
Work Model: Onsite
Hours: Monday – Friday 8:30 -4:30

Overview

Responsibilities

• Scan, upload, and organize paper-based documents into the Agile Product Lifecycle Management (PLM) system.
• Apply document numbering, labeling, and indexing standards in accordance with established procedures.
• Support the transition of legacy paper records into electronic document management systems.
• Ensure documentation is complete, accurate, and properly maintained within company systems.
• Assist with document revisions, updates, approvals, and archival activities.
• Support change management and document control processes as needed.
• Collaborate closely with Quality, R&D, and other functional teams to gather, track, and maintain documentation.
• Maintain compliance with internal quality standards and regulatory requirements.
• Retrieve, distribute, and track controlled documents as requested.
• Perform additional document management and administrative support tasks as assigned.

Requirements

• High School Diploma (HSD) or equivalent.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience scanning, uploading, and maintaining electronic documents.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience working in a regulated industry such as consumer healthcare, pharmaceuticals, life sciences, medical devices, food, or manufacturing.
• Knowledge of Quality Management Systems (QMS) and/or Electronic Document Management Systems (EDMS).
• Experience with Agile PLM or similar corporate document management systems.
• Administrative Assistant or document control experience.
• Understanding of document control, version control, or change management processes.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI-HM
#M3
Ref: #558-Scientific