Document Control & Administrative Support Specialist

Lehi Valley Trading Company; Mesa (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Lehi Valley Trading Company is seeking an Office Assistant – Document Control to maintain accurate records and support daily administrative operations. You will organize electronic and paper documents, scan, file, archive, retrieve records, perform data entry, answer phones, greet visitors, and help with office tasks while ensuring document integrity and compliance with company standards.

Proficiency in Microsoft Word, Excel, and Outlook is required, as well as strong organizational skills,

Qualifications

• High school diploma or GED required.
• Previous administrative or document control experience preferred.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage confidential information and prioritize multiple tasks.

Responsibilities

• Maintain, organize, and update electronic and paper documents.
• Scan, file, archive, and retrieve records as needed.
• Ensure documents are accurate, complete, and properly controlled.
• Assist with document revisions, distribution, and retention.
• Perform data entry and maintain filing systems.
• Answer phones, greet visitors, and provide general administrative support.
• Order office supplies and assist with other office tasks as assigned.

Skills

Organizational skills

Attention to detail

Confidential information handling

Multitasking

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About The Role

The Human Resources Assistant (Bilingual English/Spanish) plays a critical role in supporting the HR department within a manufacturing environment by facilitating effective communication and administrative processes. This position ensures smooth coordination of HR activities such as recruitment, onboarding, employee relations, and record-keeping, while bridging language barriers to serve a diverse workforce. The assistant will contribute to maintaining compliance with company policies and labor regulations, helping to foster a positive and inclusive workplace culture. By managing confidential information with discretion and accuracy, the role supports HR initiatives that enhance employee engagement and operational efficiency. Ultimately, this position is essential in enabling the HR team to deliver timely and effective services that align with organizational goals and employee needs.

About The Role

The Human Resources Assistant (Bilingual English/Spanish) plays a critical role in supporting the HR department within a manufacturing environment by facilitating effective communication and administrative processes. This position ensures smooth coordination of HR activities such as recruitment, onboarding, employee relations, and record-keeping, while bridging language barriers to serve a diverse workforce. The assistant will contribute to maintaining compliance with company policies and labor regulations, helping to foster a positive and inclusive workplace culture. By managing confidential information with discretion and accuracy, the role supports HR initiatives that enhance employee engagement and operational efficiency. Ultimately, this position is essential in enabling the HR team to deliver timely and effective services that align with organizational goals and employee needs.

Minimum Qualifications

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or related field preferred.
• Fluency in both English and Spanish, with strong verbal and written communication skills in both languages.
• Proficiency with ADP preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems or databases.
• Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.
  
  

Preferred Qualifications

• Previous experience working in a manufacturing environment or similar industrial setting.
• Familiarity with labor laws and HR best practices relevant to the manufacturing sector.
• Experience with applicant tracking systems (ATS) and payroll software.
• Certification or coursework in Human Resources (e.g., PHR, SHRM-CP) is a plus.
• Customer service experience that demonstrates the ability to interact effectively with diverse employee populations.
  
  

Responsibilities

• Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews with candidates and hiring managers.
• Support onboarding activities including preparing new hire documentation, conducting orientation sessions, and ensuring completion of required paperwork.
• Maintain and update employee records in HR information systems, ensuring accuracy and confidentiality of personnel data.
• Serve as a bilingual point of contact for employees, addressing inquiries related to HR policies, benefits, and workplace concerns in both English and Spanish.
• Coordinate employee training sessions and assist in tracking attendance and completion of mandatory compliance programs.
• Help prepare HR reports and documentation required for audits, compliance, and management review.
• Collaborate with payroll and benefits teams to ensure timely and accurate processing of employee information.
• Support employee engagement initiatives and assist in organizing company events and communications.
  
  

Skills

The bilingual English/Spanish skills are essential for daily communication with employees and management, ensuring clear understanding and resolution of HR-related inquiries. Proficiency in Microsoft Office and HR information systems enables efficient management of employee records, reporting, and documentation. Strong organizational and multitasking skills are applied to coordinate recruitment, onboarding, and training activities seamlessly. Attention to detail is critical when handling confidential information and ensuring compliance with company policies and legal requirements. Additionally, interpersonal skills facilitate positive employee relations and support a collaborative work environment within the manufacturing setting.