Document Administrator II

Bank of America; Waltham (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

Bank of America is seeking a Doc Admin II for the Fulfillment Team in our Waltham, MA office. You will handle documentation for closing commercial loans, amend facilities, and manage closing/due diligence in accordance with policy. Strong communication and MS Office skills are essential for coordination with partners and vendors.

The role emphasizes accuracy, attention to detail, and collaboration, with a 40-hour workweek on the 1st shift in a dynamic, in-office environment.

Qualifications

• Excellent written and verbal communication; acts with urgency.
• Ability to multitask in a fast-paced, metric-centric environment.
• Experience in preparing legal loan documents.
• Strong MS Office (Word, Excel, PowerPoint, Outlook, OneNote) skills.
• Excellent time management and organizational abilities.
• High integrity and discretion with sensitive financial information.
• Commitment to excellent internal/external customer service.
• Knowledge of collateral due diligence (UCC searches, title searches, insurance, environmental).
• Motivated, solution-driven, creative thinker.
• Adapts to changes in technology, policies, procedures.
• Demonstrates leadership and fosters teamwork.

Responsibilities

• Document new facilities and amend existing facilities.
• Close commercial loans and manage the closing process/due diligence.
• Collaborate with business partners, peers, and vendors in-office.
• Communicate effectively to ensure accuracy and timeliness of documents.

Skills

Communication

Multitasking

Loan documents

MS Office

Time management

Integrity

Customer service

Collateral due diligence

Adaptability

Leadership

Teamwork

Education

College degree

Tools

LoanIQ

HotDocs

Credit Center

Job description

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:

The Doc Admin II for the Fulfillment Team will handle functions, in office, relating to closing commercial loans. Key responsibilities include documenting new facilities, amending existing facilities, and managing the closing process/due diligence requirements of commercial credit policy once engaged to Fulfillment. Must be proficient in word, and attention to detail is crucial. Effective communication and collaboration in the office with business partners, peers, and third-party vendors is essential to foster a cohesive environment.

Required Skills:

• Demonstrated history of employing excellent communication skills both written and verbal and acts with urgency
• Demonstrated ability to professionally handle multiple tasks while balancing the need for both quality and efficiency in a fast-paced metric-centric environment is a necessity
• Prior experience in preparing legal loan documents
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, and OneNote)
• Strong organizational skills with time management, and ability to manage multiple priorities under tight deadlines
• High level of integrity and discretion with sensitive financial information
• Commitment to excellent internal and external customer service
• Knowledge of collateral due diligence, i.e (UCC searches, title searches, insurance, and environmental)
• Motivated, solution driven and creative thinker
• Adapts and embraces change in technology, changes in policies and procedures
• Demonstrates the ability to lead and fosters teamwork and change

Desired Skills:

• College Degree preferred
• Working knowledge of LoanIQ, HotDocs, and Credit Center

• Commercial real estate loan experience
• Paralegal experience is beneficial
• Comprehension of commercial credit operations
• Desire the commitment to take on leadership responsibilities and grow within the role

Shift:

1st shift (United States of America)

Hours Per Week:

40

Pay Transparency details

US - MA - Waltham - 1025 Main St - 1025 Main St - Waltham (MA6536)

Pay and benefits information

Pay range$25.00 - $36.06 hourly pay, offers to be determined based on experience, education and skill set.

Predictable pay

This role is compensated with a base salary and is not incentive eligible.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.