Document Administrator

Inceed, L.L.C.; Kansas City (MO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off & 401k

Direct deposit or pay card

Disability insurance

Job summary

Inceed, L.L.C. partners with a client to hire a Document Administrator in Kansas City, MO.

The role focuses on managing project documentation, reviewing contractor payrolls for accuracy, and supporting change orders and pay estimates. This position emphasizes compliance with FHWA and local regulations, improving document management processes, and coordinating with clients and stakeholders in a dynamic project environment.

Qualifications

• Experience in a construction environment.
• Strong organizational and record-keeping skills.
• Working knowledge of project documentation processes.

Responsibilities

• Review contractor payrolls for accuracy and compliance
• Manage documentation requests from clients and contractors
• Prepare project change orders and pay estimates
• Distribute project information to stakeholders
• Implement and improve document management systems
• Ensure compliance with local, state, and FHWA requirements
• Participate in preconstruction and progress meetings

Skills

Experience in construction

Organizational and record-keeping

Tools

AASHTO Ware Project (AWP)

e-Builder

Bluebeam

Job description

Compensation:$ 20 - 24 /hour, depending on experience

Inceed has partnered with a great company to help find a skilledDocument Administratorto join their team!

Step into a pivotal role where your expertise in document management will drive the success of construction projects. This opportunity is perfect for someone who thrives in a dynamic environment and is eager to ensure accuracy and compliance in documentation processes. With a focus on professional growth, this position offers the chance to be a key player in transforming project management systems.

Key Responsibilities & Duties:

• Review contractor payrolls for accuracy and compliance
• Manage documentation requests from clients and contractors
• Prepare project change orders and pay estimates
• Distribute project information to stakeholders
• Implement and improve document management systems
• Ensure compliance with local, state, and FHWA requirements
• Participate in preconstruction and progress meetings

Required Qualifications & Experience:

• Experience in a construction environment
• Proficiency with AASHTO Ware Project (AWP), e-Builder, or similar systems
• Working knowledge of Bluebeam
• Strong organizational and record-keeping skills

Nice to Have Skills & Experience:

• Familiarity with bookkeeping software
• 3 different medical health insurance plans, dental, and vision insurance
• Voluntary and Long-term disability insurance
• Paid time off, 401k, and holiday pay
• Weekly direct deposit or pay card deposit

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.