Litigation Docketing Specialist - REMOTE

D3 Search; Sacramento (CA); Remote; USD 84,000 - 92,000; Full time

Benefits offered by this job

Comprehensive benefits package

401K

Generous PTO

Lucrative bonuses

Job summary

A respected global law practice is seeking a Litigation Docketing Specialist for a fully remote role. This position requires at least 7 years of California and Federal litigation experience, with responsibilities including managing deadlines and docketing processes. Candidates should be well-versed in court rules, possess strong critical thinking, and be adept at using software like ProLaw. A comprehensive benefits package and competitive salary ranging from $84K to $92K are offered.

Qualifications

• 7+ years of California Litigation and Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Exceptional computer skills and ability to learn new software quickly.

Responsibilities

• Reviews emails to determine docketing necessity.
• Makes decisions on qualifying items for calendar addition.
• Maintains and improves processes for accurate docket entries.

Skills

Deadline computation for state, federal and appellate courts

Knowledge of litigation processes, court rules and procedures

Critical thinking skills

Research and analysis

Effective communication skills

Attention to detail

Organization skills

Education

Bachelor’s Degree or equivalent experience

Tools

ProLaw

Windows-based software

Microsoft Office Suite

Job description

D3 Search is seeking a Litigation Docketing Specialist (100% fully remote) on behalf of a highly respected global law practice with a well-established office situated in Sacramento, CA (95814).

Position Title

Litigation Docketing Specialist

Employment Status

Full-time/direct-hire employment. 40‑hour week. Non‑exempt role.

Employer Work Model

100% Fully Remote Position.

• Note: Candidate must live within a commutable distance to any of the firm's CA offices.

Position Summary

The West Coast Regional Litigation Docketing team is a group of experienced legal professionals who have chosen to channel their strong litigation skills into the focus area of calendaring management. The team provides centralized docketing using ProLaw for multiple offices including several national practice area groups.

Key Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
• Makes informed decisions as to whether the docket items qualify to be added to each case team's Outlook calendar
• Assesses and stages priority of all received items to create a queue for each public folder
• Communicates with case teams to gather necessary information on case set‑ups and management
• Performs limited research as needed in the context of verifying applicability of deadlines
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams

Qualifications

• Substantial experience computing deadlines for state, federal and appellate courts; experience in other jurisdictions in addition to California highly desirable
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• Candidate must be a self‑starter who can work independently with minimal supervision
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred
• Minimum 7 years of current California Litigation experience on case teams and 7 years of current Federal Litigation experience
• Prior litigation paralegal or legal secretary experience preferred
• Prior work experience in large firms preferred

Technology

• Prior experience with rules‑based calendar systems (ProLaw, Compulaw or eDockets software) required
• Computer proficiency in Windows‑based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
• Exceptional computer skills with the ability to learn new software applications quickly

Annual Compensation/Salary & Benefits

Salary range is 84K - 92K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, annual reviews, lucrative bonuses, and career growth opportunities, etc.

If interested in this Litigation Docketing Specialist (100% fully remote) role with this highly respected international law practice with a well‑established office in Sacramento, CA (95814), and you meet the above qualifications/requirements, please contact the following D3 rep.:

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.