Litigation Legal Assistant (Labor & Employment)

Weintraub Tobin; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

generous paid time off

paid sick leave

paid holidays

paid parental leave

401(k) matching program

profit sharing

health and life insurance with dental/

Job summary

Weintraub Tobin seeks a dual Litigation Secretary/Legal Assistant for its Labor & Employment practice, in Sacramento or San Francisco. This hybrid role blends secretarial support with paralegal duties, requiring meticulous time tracking and a 60-hour monthly billable target.

The ideal candidate thrives in a fast-paced environment, is detail-oriented, proactive, and tech-savvy, with the flexibility for a four-days-in-office, one-day-remote hybrid after 90 days.

Qualifications

• Paralegal certificate from ABA-approved program required; alternatively, CA qualifications may be considered
• Experience with wage-and-hour analysis and labor/employment litigation helpful
• Proficiency with e-discovery platforms (Relativity, iCONECT, DISCO) and litigation software

Responsibilities

• Maintain attorney calendars and coordinate court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, and travel, while monitoring deadlines and filing requirements
• File documents electronically with state and federal courts
• Perform administrative tasks such as time entry, expense reporting, and billing
• Analyze timecard, payroll, and wage records for PAGA and class actions; prepare damages calculations in Excel
• Manage discovery: draft responses, organize, review, analyze, and summarize responses
• Prepare subpoenas and track service, compliance, and follow-up
• Manage case databases in e‑discovery platforms and coordinate with vendors
• Support deposition preparation and trial logistics; organize exhibits and exhibits and coordinate setup
• Conduct factual research using Westlaw and online sources
• Attend trials/arbitrations and provide courtroom support

Skills

Effective communication

Organizational skills

Self-motivated

Education

Paralegal certificate from ABA-approved program

California Bar/Prof Code alternative qualifications

Tools

Relativity

iCONECT

DISCO

CaseMap

TextMap

Adobe Acrobat Pro

Sanction

Trial Director

Job description

LITIGATION LEGAL ASSISTANT (LABOR & EMPLOYMENT) – SACRAMENTO OR SAN FRANCISCO

THE OPPORTUNITY

Weintraub Tobin is seeking a dual Litigation Secretary/Legal Assistant to join our Labor & Employment (L&E) practice group. This hybrid position combines the responsibilities of a litigation secretary and paralegal. The ideal candidate thrives in a fast-paced environment, is detail-oriented, proactive, and tech-savvy. This role includes a monthly billable hour requirement of 60 hours, with expectations for regular time tracking and meeting monthly billable targets.

A hybrid work arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

Secretarial Support

• Maintain attorney calendars and coordinate court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, and travel, while monitoring critical deadlines and filing requirements
• File documents electronically with state and federal courts
• Complete and submit conflict check and new client matter forms
• Perform administrative tasks such as time entry, expense reporting, and billing
• Assist in preparation and finalizing legal documents
• Maintain all client matter files and documents within iManage
• Represent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Coordinate and schedule couriers, court reporters, and expert witnesses
• Act as a liaison between various internal departments, as well as outside vendors
• Send, receive, and manage attorney email and facsimile communications, as needed
• Read, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessary
• Photocopy, scan, assemble, and distribute documents and binders as required
• Additional duties as needed, including assisting other paralegals and secretaries

Paralegal Support

• Analyze timecard, payroll, and wage records for PAGA and class actions, and prepare damages calculations in Excel
• Manage all phases of discovery: draft and respond to discovery requests, and organize, review, analyze, and summarize discovery responses
• Prepare third-party subpoenas and track service, compliance, and follow-up
• Manage case databases in e-discovery platforms, including importing and exporting documents, running searches, analytics, and email threading, coding documents, and preparing productions
• Order transcripts and records from third parties, and coordinate requests with opposing counsel and vendors
• Support deposition preparation by gathering documents relevant to the deponent and organizing exhibits
• Conduct factual research using Westlaw and online sources
• Prepare for and attend trials and arbitrations: organize exhibits and supporting materials, coordinate setup and logistics, operate trial presentation tools, and assist attorneys in the courtroom
• Other duties as assigned

EDUCATION AND EXPERIENCE

• 2-10 years experience supportingattorneys within labor and employment litigation, including wage-and-hour analysis
• Experience supporting a minimum of three attorneys including partner level attorneys
• Knowledge of federal and state court filing procedures including e-filing requirements
• Paralegal certificate from an ABA-approved program required; alternatively, qualifications meeting California Business and Professions Code §§ 6450–6456 may be considered
• Advanced Excel skills
• Experience with e-discovery platforms such as Relativity, iCONECT, or DISCO
• Proficiency in litigation software such as CaseMap, TextMap, Adobe Acrobat Pro, and Sanction or Trial Director is a plus
• Familiarity with document management systems and time entry software
• Effective communication and organizational skills
• Superior attention to detail and high level of accuracy
• Self-motivated, ability to work independently, and anticipate attorney needs
• Trial experience including exhibit and witness preparation, subpoena drafting, and courtroom support is a plus

COMPENSATION & BENEFITS

• generous paid time off
• paid sick leave
• paid holidays
• paid parental leave
• a 401(k) matching program
• profit sharing
• affordable health and life insurance with dental and vision coverage
• Health Savings and Flexible Spending Accounts
• a wellness reimbursement program
• cell phone and transit reimbursement
• an Employee Assistance Program
• an employee referral program

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.