Docketing Specialist – Litigation E-Filing

Justia, Inc.; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Holwell Shuster & Goldberg LLP in New York is seeking an experienced Docketing Clerk to support the Managing Clerk’s Office. The role focuses on maintaining calendaring of litigation deadlines and ensuring compliance with court rules across federal and state jurisdictions, including electronic filings.

The ideal candidate has 2–4 years of docketing and e-filing experience, strong knowledge of court rules, and proficiency with docketing systems and NYSCEF/CM/ECF.

Qualifications

• 2–4 years of litigation docketing and e-filing experience.
• Strong knowledge of federal, state, and local court rules.
• Familiar with docketing systems, preferably CourtAlert Case Management.
• Familiar with NYSCEF and CM/ECF e-filing systems.
• Strong organizational and time-management skills.
• Professional interaction with attorneys, staff, and court personnel.

Responsibilities

• Calculate and docket deadlines for federal and state court matters nationwide.
• Manage ongoing calendar and update deadlines after filings and rulings.
• Execute electronic filings in federal and state courts nationwide.
• Communicate with attorneys, assistants, and court personnel to resolve docketing questions.
• Coordinate service of process and document retrieval through vendors.
• Provide administrative support as needed.

Skills

Litigation docketing

E-filing

Court rules knowledge

CourtAlert Case Management

NYSCCEF/CM-ECF

Organization

Professional communication

Tools

CourtAlert Case Management

Job description

Holwell Shuster & Goldberg LLP is seeking an experienced Docketing Clerk to support the Managing Clerk’s Office in New York. This role is responsible for maintaining the firm’s calendaring of litigation deadlines and ensuring compliance with court rules and firm procedures across federal and state jurisdictions. The individual will also assist with electronic filings.

Duties and Responsibilities

• Calculate and docket deadlines for federal and state court matters nationwide, ensuring accuracy and compliance with applicable court rules.
• Perform ongoing calendar management, including updating deadlines based on filings, court orders, and procedural developments.
• Execute electronic filings in federal and state courts nationwide in accordance with court-specific requirements and firm protocols.
• Communicate with attorneys, legal assistants, and court personnel to research and clarify procedural and docketing questions.
• Coordinate service of process, hard-copy filings, and document retrieval through vendors.
• Assist with administrative support as needed.

Skills and Qualifications

• 2–4 years of litigation docketing and e-filing experience in a law firm or comparable legal environment.
• Strong knowledge of federal, state, and local court rules, including judge-specific procedures.
• Experience with docketing systems; Preferably, CourtAlert Case Management.
• Comprehensive familiarity with NYSCEF and CM/ECF e-filing systems.
• Strong organizational and time-management skills
• Ability to interact professionally with attorneys, staff, and court personnel.

Schedule

This is a hybrid role requiring in-office attendance in accordance with departmental guidelines. Overtime is required.

Standard working hours 12:00pm-8:00pm ET.

Compensation

Estimated salary range is $75,000 - $90,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited tothe individual's skills, experience, and qualifications.