Docketing Specialist

Jobtailor; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced IP docketing professional to maintain US and foreign trademark records, manage deadlines, and coordinate with attorneys and paralegals. You will ensure accurate docketing, intake transfer files, and monitor prosecution mail.

Ideal candidates have 5+ years of docketing experience, strong MS Office skills, and excellent communication. The role focuses on attention to detail, timely follow-ups, and reliable documentation in a fast-paced environment.

Qualifications

• Minimum 5 years of professional experience.
• Experience with US and foreign trademark docketing.
• Knowledge of docketing software applications a plus.
• College degree or equivalent preferred.
• Proficient in MS Office products, including Excel and Word.
• Excellent verbal and written communication skills.
• Customer service-oriented.

Responsibilities

• Creating records within the database and docketing due dates.
• Docketing and reviewing prosecution mail, opposition, interference and appellate matters.
• Cultivating relationships and following up with attorneys and/or paralegals regarding actions due.
• Monitoring and updating attorney dockets daily with attention to deadlines.
• Intake and auditing of transfer files.
• Investigate and troubleshoot issues pertaining to docketing.
• Other duties as assigned.

Skills

Docketing

Record creation

Deadline monitoring

Database management

MS Office proficiency

Education

Bachelor's degree

Equivalent experience

Tools

Docketing software applications

MS Office (Excel, Word)

Job description

• Creating records within the database, docketing or calendaring of due dates, and de-docketing or removing due dates when appropriate
• Cultivating relationships and following up with attorneys and/or paralegals regarding actions due, and other related tasks
• Docketing and reviewing all US and foreign prosecution mail, as well as opposition, interference and/or appellate matters
• Monitoring and updating attorney dockets daily, with strong attention to approaching deadlines
• Intake and auditing of transfer files
• Maintain knowledge of latest IP rules, both domestic and foreign
• Investigate and troubleshoot issues or questions pertaining to docketing
• Other duties

Requirements

• Minimum 5 years of professional experience
• Bachelor's degree, preferred. In lieu of a degree, minimum 9 years of professional experience required
• Experience with US and foreign trademark docketing required
• Knowledge of docketing software applications a plus
• College degree or equivalent preferred
• Proficient in MS Office products, including Excel and Word
• Excellent verbal and written communication skills
• Customer service-oriented.

Core Competencies

Demonstrates expertise in US and foreign trademark docketing, with a strong focus on maintaining accurate records and monitoring deadlines. Proficient in utilizing docketing software and MS Office products to support effective communication and customer service.

Highest-signal resume keywords

• US And Foreign Trademark Docketing
• Docketing Software Applications
• MS Office Proficiency
• Excellent Verbal And Written Communication
• Customer Service Orientation

ATS Optimization Keywords

Hard Skills

• Database Management
• Docketing
• Record Creation
• Deadline Monitoring
• File Auditing
• Issue Investigation
• Attention To Detail

Soft Skills

• Relationship Cultivation
• Follow-Up Skills

Industry Keywords

• Intellectual Property Rules
• Prosecution Mail
• Opposition Matters
• Interference Matters
• Appellate Matters