Senior IP Admin Analyst – Trademark Docketing

Jobtailor; Arizona; On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail-oriented trademark docketing specialist in the United States. You will manage a high-volume inbox, docket deadlines across filings, oppositions, and litigation, and coordinate with internal teams and external stakeholders.

Experience with IP management systems such as FoundationIP, Memotech, or IPFolio and proficiency in Microsoft Office are required. A paralegal certificate is a plus, as is familiarity with U.S. and international trademark procedures.

Qualifications

• 1+ year of trademark docketing experience.
• Experience with IP Docketing/Database Systems (FoundationIP or similar).
• Proficient in Microsoft Outlook, Word, and Excel.
• 2+ years of experience with FoundationIP, Memotech, or IPFolio.
• U.S. and foreign patent docketing, filing & prosecution experience.
• Paralegal certificate from ABA approved program is a plus.

Responsibilities

• Monitor and manage a high-volume shared docketing inbox, prioritizing requests across matter types.
• Docket and maintain deadlines for trademark applications, oppositions, cancellations, litigation matters, and foreign filings.
• Analyze correspondence to identify critical deadlines and ensure accurate docket entry.
• Coordinate with internal teams and external stakeholders regarding case status, deadlines, and required actions.
• Process incoming and outgoing communications within IP management systems.
• Prioritize and execute docketing/de-docketing requests in line with SLAs.
• Maintain accurate and complete records, including document management and file updates.
• Support complex trademark workflows, including opposition and litigation-related docketing.
• Assist with quality checks.
• Develop and maintain knowledge of U.S. and international trademark procedures, including contested matters.

Skills

Trademark docketing

IP management systems

Microsoft Office

Education

Associate's Degree or equivalent

ABA-approved Paralegal Certificate

Tools

FoundationIP

Memotech

IPFolio

Outlook

Word

Excel

Job description

Responsibilities

• Monitor and manage a high-volume shared docketing inbox, prioritizing and processing incoming requests across multiple matter types
• Docket and maintain deadlines for trademark applications, oppositions, cancellations, litigation matters, and foreign filings
• Analyze correspondence to identify critical deadlines and ensure accurate docket entry
• Coordinate with internal teams and external stakeholders regarding case status, deadlines, and required actions
• Process incoming and outgoing communications within IP management systems
• Prioritize and execute docketing/de-docketing requests in accordance with SLAs
• Maintain accurate and complete records, including document management and file updates
• Support complex trademark workflows, including opposition and litigation-related docketing
• Assist with performing quality checks
• Develop and maintain knowledge of U.S. and international trademark procedures, including contested matters

Requirements

• Associate's Degree or equivalent relevant work experience
• 1+ year of trademark docketing experience
• 1+ Experience with IP Docketing/Database Systems (e.g. FoundationIP or similar)
• Experience in Microsoft Suite: Outlook, Word, and Excel
• 2+ years of experience with FoundationIP, Memotech, or IPFolio
• U.S. and foreign patent docketing, filing & prosecution experience
• A paralegal certificate from an ABA approved program is a plus

Core Competencies

Demonstrates expertise in trademark docketing processes, including managing deadlines and coordinating with stakeholders. Proficient in IP management systems and Microsoft Suite, with a strong understanding of U.S. and international trademark procedures.