Docket Clerk

Outten & Golden LLP; New York (NY); On-site; USD 62,000 - 76,000; Full time

Benefits offered by this job

Healthcare benefits

Competitive compensation

Job summary

Outten & Golden LLP is seeking a Docket Clerk to join the Litigation Operations team. The role requires physical presence in Oakland or New York offices three to four days a week, focused on coordinating calendars and court filings across offices.

The firm emphasizes workplace equity and supports employees in all employment-law matters. Responsibilities include maintaining the master calendar, reviewing filings for compliance, and assisting with e-filing in federal and state courts.

Qualifications

• Minimum 2 years’ experience in a law firm docket/clerks’ office or docket department.
• Knowledge of FRCP and FRAP.
• Proficiency with CA CCP and willingness to learn procedures for new jurisdictions.
• Familiarity with CA State Court e-filing and EFSPs is preferred.
• Proficient calendaring functions and accurate filing practices.

Responsibilities

• Maintain the Firm’s master litigation calendar and deadlines.
• Assist with calendaring, e-filing, and court communications.
• Register attorneys for electronic filing and manage credentials.
• Retrieve dockets and court documents; liaise with courts and vendors.
• Coordinate with IT and vendors on system updates and alerts.
• Monitor court rules and conduct docket research as requested.
• Support knowledge management initiatives and other duties as needed.

Skills

FRCP/FRAP knowledge

Calendaring & e-filing

Research & analysis

Deadline-driven

Communication

Tools

Milana

eDockets

Pacer

NY SCEF

Court Alert

File & Serve Express

DDS Legal

Job description

Outten & Golden LLP is seeking a Docket Clerk to join our Litigation Operations team, which supports the Firm’s litigation efforts across offices. Reporting to the Managing Clerk and expected to be physically present in the Firm’s Oakland or New York office at least three or four days per week, the person in this role will be primarily focused on coordinating the Firm’s calendaring and court filings.

The Firm enjoys a strong national reputation for representing employees, independent contractors, executives and whistleblowers in all areas of employment law—from representing senior executives in contract negotiations, to protecting individuals’ civil rights in the workplace, to combating worker exploitation and systemic discrimination in class action and impact litigation and putting hundreds of millions of dollars in the hands of wronged individuals with historic SEC and IRS whistleblower awards. We take pride in our decision to represent employees as advocates for workplace fairness. More recently, the Firm has branched out into new cutting-edge consumer digital-discrimination litigation involving major social media platforms.

We also place considerable focus on our own workplace, keeping our eye on employee morale and engagement as we grow and evolve. Our goal is to foster a workplace that embraces diversity in all of its complex and rich forms and incorporates the multi-layered factors that drive equity. We are committed to building relationships rooted in respect and trust to promote a sense of belonging for all of our employees.

Responsibilities

• Assist Managing Clerk in maintaining the Firm’s master litigation calendar, including notification processes and individual attorney calendars; prepare additional calendar reports upon request; maintain case calendars and track deadlines; calculate and calendar litigation related deadlines and distribute calendar reports and reminders.
• Assist paralegals and staff with calendaring and e-filing procedures under the guidance of the Managing Clerk; review court documents for form and procedural compliance before filing/service, elevating issues to the Managing Clerk as needed; e-file court documents in federal and state courts and assist with agency filings as needed; and liaise with court personnel as needed to troubleshoot filings and miscellaneous issues.
• Assist with registering attorneys for electronic filing, troubleshoot account access issues, and maintain the Firm’s master e-filing credentials database.
• Retrieve dockets and court documents as requested by attorneys; arrange for manual retrieval from courts as necessary.
• Liaise with software and e-filing vendors and IT department on system updates.
• Conduct docket research on Lexis, Westlaw, CourtAlert, Docket Alarm, and PACER; set up and manage docket alerts as requested by attorneys.
• Monitor legal news publications and court websites for changes to state and federal court rules.
• Assist with Knowledge Management initiatives as needed.
• Proactively assume other duties as necessary.

Qualifications

• Education and Experience: You have a minimum of 2 years’ experience in a law firm Managing Attorney’s or Clerk’s Office or Docket Department. You possess knowledge of FRCP and FRAP and proficiency in CA CCP, and a willingness to learn procedures for new jurisdictions. Familiarity with CA State Court e-filing and experience with DDS Legal, File & Serve Express, File & Serve CA, CaseAnyWhere or other California-court-approved EFSP’s and strongly preferred. Familiarity with NY CPLR is a plus.You are proficient with industry-standard calendaring functions utilizing Milana, eDockets, Pacer, NYSCEF, File & Serve, and Court Alert. You have strong research, analytical, and critical-thinking skills, as well as creative problem-solving ability.
• Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.
• Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.
• Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines. Availability to work after hours, as needed (e.g., to assist with complex e-filings) is required.
• Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client- service orientation and ability to work well individually and as part of a team.
• Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
• Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You want to work in an organization where the commitment to DE&I is about more than a statement, and to know that your work is part of ongoing efforts towards progress. You thrive when your work is connected to purpose.

Compensation

An attractive compensation package (tailored to experience), with target base compensation of $39.00 per hour (non-exempt, annualizing to approximately $81,120 per year based on 40 hours of work per week, and overtime-eligible). Outten & Golden offers our employees a robust benefits package including healthcare benefits.

Outten & Golden LLP is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.Outten & Golden LLP is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail]. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the U.S. and to complete the required employment eligibility verification document form upon hire.