Litigation Docket Specialist

Fenwick & West LLP; Palo Alto (CA); Hybrid; USD 68,000 - 95,750; Full time

Job summary

Fenwick & West LLP seeks a Litigation Docket Specialist to support day-to-day docket operations across Litigation, Corporate and Administrative departments. The role involves reviewing deadlines, entering data into the docket system, and assisting attorneys and staff with docket entries and policy changes.

We emphasize curiosity and learning in a fast-paced, AI-enabled environment. The position is hybrid with required on-site time, and overtime may be needed during busy periods.

Qualifications

• Experience with automated docketing/calendaring programs.
• Knowledge of CompuLaw preferred but not required.
• Familiarity with federal and state court structures and filing requirements.
• Strong verbal and written communication skills.
• Ability to manage multiple deadlines and priorities with minimal direction.
• Proficiency with Microsoft Office (Word, Excel).
• 5+ years calendaring experience in a law firm or legal department.

Responsibilities

• Review court, agency, and client documents for relevant deadlines.
• Calculate deadlines and enter information into the docket database.
• Respond to inquiries from attorneys and staff regarding docket entries.
• Maintain rule sets used in the docket software.
• Provide training on docket policies and changes to court rules.
• Monitor electronic court filings.
• Assist in data collection and analysis for Risk Management projects.
• Calendar 83b filing deadlines into CompuLaw.
• Perform other related duties as assigned.

Skills

Docketing software

Court calendaring

Communication skills

Attention to detail

Multitasking

MS Office

Calendaring experience (5+ yrs)

Tools

CompuLaw

Job description

Under the direction of the Senior Risk Management Manager, the Litigation Docket Specialist will help oversee the day-to-day operations of the docket functions and assist with the maintenance of the docket database for our Litigation, Corporate and Administrative departments. Innovation isn't a department here - it's a mindset. We actively use AI tools to work smarter, and we expect everyone to bring curiosity and openness to how technology can enhance their work. You don't need to be a technical expert; you need to be willing to learn, experiment, and grow alongside a team doing the same. This position can be based in any of our U.S. office locations and offers a hybrid schedule, requiring one day on-site per week in office, with the possibility of additional required in‑office days depending on business and client needs. During the training period, the individual must be available to work on Pacific Time. The work schedule for this position (non-exempt) will be 40 hours per week, Monday-Friday, from 9:00 a.m. to 6:00 p.m., with flexibility and the ability to work overtime as needed.

Job Description

• Review court, agency, and client documents for relevant deadlines.
• Calculate court and regulatory deadlines and enter information into the docket database.
• Respond to inquiries from attorneys and staff regarding docket entries.
• Maintain rule sets used in the docket software.
• Provide ongoing training and exposure to our staff and attorneys on docket policies, procedures and changes to court and agency rules.
• Monitors the electronic court filings.
• Assist in data collection, retrieval and analysis for various Risk Management projects and routine processes.
• Calendar 83b filing deadlines into CompuLaw.
• Perform other related duties as assigned.

Desired Skills and Qualifications

• Experience with automated docketing/calendaring programs. (Knowledge of CompuLaw preferred but not required.)
• Knowledge of federal and state court structures, procedures and filing requirements.
• Excellent verbal and written communications skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines with minimal direction.
• Proficient computer skills and with Microsoft Office, such as Word and Excel.
• The ideal candidate will have 5+ years calendaring experience in a law firm or legal department, and proficiency in automated docketing/calendaring programs.
• #LI-Hybrid

Benefits and Compensation Details

• At Fenwick, we believe that our partners and employees are our most important asset.
• Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program.
• We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
• Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
• The anticipated range for this position is: $68,000 - $95,750
• Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
• A discretionary bonus for eligible employees may also be available based on performance.
• Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Our Story

For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand and deserve new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.

We are committed to providing equal employment opportunities for all.

If you require reasonable accommodation to complete a job application, pre‑employment testing, or a job interview, please contact [e-mail] or [e-mail].

At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.